Sharing a gig

Share is where you decide who outside your crew can follow a gig and what each of them sees. Choose Share next to the gig’s tabs. Gig managers (Owner, Admin and Gig Coordinator) see it on every gig except templates. The dialog always has Who’s who. When sharing is turned on for your organization, or the gig’s live page is published, it also has General access, Clients, Collaborators, and a crew summary. For a summary of every group that can open a gig, see Who can see and do what on a gig.

Who’s who

Who’s who lists who fills each role on the show. For each role, choose Us, Someone else (then type their name), Same as another role, or Nobody.

• Suggested marks an answer Soundcheck filled in from your organization’s business type or the gig’s event type. Choose Confirm to keep it, or pick another answer.
• A gig with a linked client shows the client’s name under Client. A gig with a linked venue shows the venue’s name, and you choose only Us or Someone else.
• Choosing Us for Client marks the gig as your own show. You can also choose This is our own show on the Clients card when no client is linked. Linking a client clears it.
• On a draft gig with unanswered roles, a N roles to fill chip appears next to Share. Select it to open Who’s who, or dismiss it.

A role names a party. It does not give that party any access. To let them in, choose Share with them on a role someone else fills. That opens the collaborator invite with their name filled in. Once shared, the role shows Shared and how many of the things you asked for are still waiting. In the mobile app, a gig’s menu shows Share once its live page is published or sharing is turned on for your organization. That sheet opens with the same Who’s who list, read-only, with Suggested badges and the roles still to fill. Answer roles on the web.

General access

General access is the gig’s guest link.

• Restricted: only the people listed in the dialog can open the gig.
• Anyone with the link (guest view): anyone with the link or event code sees the guest view, which is titles, times and your status note. This publishes the gig’s live page.

The guest view option is unavailable when publishing a live page isn’t turned on for your organization; see Live page. With the guest link on, use Copy link to share it and Guest view settings to manage the live page. Switching back to Restricted asks you to confirm, then the guest link and event code stop working.

Clients

Clients lists the gig’s linked clients. Clients sign in to the client portal to see the gig, their contracts, invoices and forms. Each client shows an invite button, or Invitation sent or Has portal access. If the gig has no client, choose Add a client. See Inviting clients.

Collaborators

Collaborators are vendors and other teams outside your organization. They sign in to see only what you share with them. They can mark their tasks done, add files and leave notes. If the section says sharing with collaborators isn’t on for your organization yet, contact info@soundchecklive.io to ask for it. On a draft gig the button reads Save invite. The invite is held and goes out when the gig is active. Until then the row shows Sends when active. Each collaborator’s row shows Invited or Joined, and their organization once they add the gig to it. From the row you can:

• Edit access: change which items they see.
• Resend invite: send the email again while they haven’t joined.
• Remove access: take the gig away from them, and from their organization.

What a collaborator sees

The collaborator opens the link and signs in, or creates an account, with the email you invited. A different account can’t open it. The shared page shows the gig’s title, date and venue name, then only the items you shared:

• Your tasks: they mark a task done or reopen it.
• Run of show: the sections and items you shared.
• Files: the files you shared. Add a file uploads one back to you.
• Contacts: the gig contacts you shared.
• Venue: the venue with a Directions link, and its load-in and parking notes.

They can leave a note for the organizer on a shared item. You see their updates, notes and files on the gig. Collaborators never edit your gig. They don’t see the rest of the run of show, your crew, or any money.

Collaborators on another Soundcheck organization

If the collaborator manages gigs in their own Soundcheck organization (Owner, Admin or Gig Coordinator), they can choose Add to organization on the shared page. Their organization’s owners, admins and gig coordinators can then open the same page and do what the collaborator can: see the shared items, update shared tasks, leave notes and add files.

• Only the person you invited can add the gig to an organization, and only one organization can hold it.
• In Share, the collaborator’s row shows their organization once they add the gig to it.
• Removing the collaborator from the gig removes their organization’s access too.
• The collaborator, or a gig manager in their organization, can choose Remove from their organization on the shared page.
• In the collaborator’s organization, Gigs → ⋯ → Shared with us lists every gig other organizations shared with them, soonest first. Members without gig management don’t see it.

Crew and admins

The last section counts the gig’s crew: how many are confirmed, awaiting a reply, or not asked yet. Crew see their call times and assignments when they sign in, and your organization’s owners and admins can always open the gig. Choose Manage crew to go to staffing. Crew are added by staffing the gig, not from Share.

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