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A project collects related gigs so you can manage them as a whole: a spring tour, a festival weekend, a residency, or any set of shows you think about together. A project rolls up money across every gig inside it, so you can see a whole run’s revenue, payouts, and net without adding it up by hand. Organization owners, admins, and gig coordinators create projects and move gigs between them. Anyone who can see a gig sees its project in the gig list.

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Your organization’s word for it

Soundcheck calls a group of gigs a Project by default. Bands, DJs and talent agencies see Tour, venues see Series, and festivals see Festival. To use your own word, open Settings → Workspace → General and fill in What do you call a group of gigs? with a singular and a plural. Every label on this page follows that word, for example New tour or No series. Choose Use default to go back. This page says “project” throughout.

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Where projects appear

In the list. In List view, gigs are grouped under project header rows. Each header shows the project’s color (or a folder icon), its name, and how many gigs it holds. Click a header to collapse or expand it. Once any gig is in a project, the gigs that aren’t are listed last, under No project. If a project runs past the end of a page, its header repeats at the top of the next page. Sorting still applies inside each project. The Projects section. For people who manage projects, projects also appear as collapsible rows above the list, under a Projects heading. Each row shows the project’s gig count and a finance preview (“$12,000 revenue · $4,500 payouts”). Expand a project to see its full financial roll-up and every gig in it, sorted by date. The Projects page. Owners, admins, and gig coordinators also get Projects in the sidebar, named with your organization’s word. It lists every project with its Status, Dates, and gig count, and has a search box. Click a project to open it. A project’s page shows its gigs, any Linked gigs that belong to another project, and deleted gigs that are Waiting to be deleted. On the gig. When your organization has projects, people who can edit the gig and manage projects see the gig’s project in the gig header, or No project. See Changing a gig’s project.

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Creating a project

1

Open New project

Choose New project from the Projects section or the Projects page. Or, in the list, select some gigs and choose Project → New project… from the bulk bar.
2

Name it

Give the project a name (required), e.g. “Spring 2026 Tour.”
3

Add optional details

You can also set a description, a start and end date, and a color to make the project easy to spot. The Projects page form also has a Status (Planning, Confirmed, Completed, Cancelled, or Archived) and a Hide from crew switch, so crew don’t see the project’s name on their gigs.
4

Create project

Choose Create project. If you started from the bulk bar, the gigs you selected move into it. If you started from the Projects page, the new project opens.

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Adding gigs to a project

A gig belongs to one project at a time. Moving it into a new project takes it out of the old one.
Check the gigs you want, then choose Project in the bulk bar and pick a project.

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Changing a gig’s project

Open the gig and click its project in the header (it reads No project when the gig isn’t in one). Pick a project, or choose No project to take the gig out, then choose Save. Templates and the sample gig don’t show the project in the header.

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Bulk edits

In List view, each gig you manage has a checkbox. Check single rows, check a project header to select every gig in that project, or check the column header to select every gig in the list. A bar at the bottom of the page shows how many gigs are selected and what you can do with them: Each status action lists how many selected gigs it applies to. For example, Publish drafts skips gigs that are already published. When some gigs can’t be changed, a message says how many worked and how many didn’t. Press Esc or choose Clear to deselect. Every status change and delete asks you to confirm first, and it only acts on the gigs still eligible when you confirm.

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The financial roll-up

Expanding a project in the Projects section shows three figures totaled across all its gigs: Totals are grouped by currency, and the project shows its primary currency. You get a P&L for a whole run in one place, instead of opening each gig’s Finances tab. The roll-up and the finance preview need permission to view finances. Owners and admins see them. Gig coordinators can manage projects, but they see the totals only with finance access.

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Managing a project

From a project’s ⋯ menu in the Projects section you can Edit project (name, dates, or color) or Delete project. On the Projects page, open the project and choose Edit or Delete. Taking gigs out of a project never deletes them:
  • Remove one gig: in the Projects section, expand the project, hover the gig card, and click the × (Remove from project). In the list, select the gig and choose Project → Remove from project. On the project’s page, use Remove from project on the gig’s row. You can also change the project from the gig.
  • Delete the whole project: choose Delete project in the Projects section and confirm. The project is removed and its gigs move to the ungrouped list. The gigs themselves aren’t changed. Soundcheck refuses the delete while the project still holds deleted gigs that are waiting in Recently deleted, or travel.
  • Delete from the Projects page: Delete stays off until the project is empty. Move its gigs out first. Deleted gigs listed under Waiting to be deleted can’t be removed from the project. Restore one from Recently deleted and then remove it, or wait until it’s permanently deleted after 30 days.

Gig management overview

The Gigs board and everything on it.

Creating gigs

Add a new gig, including straight into a project.

Gig payments

Per-gig finances that feed the project roll-up.