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Inventory is available on Team and Enterprise plans for organizations with CRM features enabled.
Inventory helps your organization track reusable items such as instruments, backline, production gear, merch kits, signage, or sponsor-provided assets.

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Open inventory

  1. Go to CRM.
  2. Select Inventory.
  3. Search or filter items by status and availability.
Owners, admins, and gig coordinators can manage inventory.

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Inventory records

Each item can include:
  • Name and description
  • Category or type
  • Availability status
  • Condition notes
  • Location notes
  • Assignment history

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Assign items

Inventory assignments connect an item to a gig, member, or operational use case so your team knows where it is expected to be. Use assignments for:
  • Gear checked out for a gig
  • Sponsor assets allocated to an event
  • Production items staged for transport
  • Items temporarily held by a crew member

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Return items

When an assigned item comes back, mark it as returned. Update condition notes if anything changed during the assignment.
Keep return status current. Outdated assignments make it harder for coordinators to know whether an item is available for the next gig.

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Directory actions

ActionDescription
Create itemAdd reusable gear or assets to the directory
Edit itemUpdate details, condition, notes, or status
Assign itemReserve or allocate an item for a gig or person
Return itemMark the assignment complete and make the item available again
Delete itemRemove records you no longer need

Crew availability

Coordinate people and resources together.

Sponsors

Track sponsor assets and commitments alongside inventory.