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Inventory lives under Logistics → Inventory in the sidebar. It’s available on Team and Enterprise plans for organizations with CRM features enabled. If you don’t see Inventory, contact support.
Inventory tracks reusable gear your org sends to events: instruments, backline, production gear, merch kits, signage, or sponsor-provided assets. Keep one shared list, assign items to gigs, and see what’s free for the next show.

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Open inventory

  1. In the sidebar, open Logistics → Inventory (Team and Enterprise).
  2. Search or filter items.
  3. Select an item to view or edit it.
Owners, admins, and gig coordinators manage inventory.

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Inventory records

Each item carries:
  • Name and description
  • Category or type
  • Availability status and condition notes
  • Location notes
  • Its current assignments and available quantity
The available quantity is what’s not currently out on a gig, so you can see at a glance whether an item is free to assign.

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The gig Inventory tab

Every gig has an Inventory tab showing what’s assigned or checked out to that event. Coordinators see the gear for that show without scrolling the whole directory.
1

Open the gig's Inventory tab

On a gig, select Inventory.
2

Assign an item

Pick an item, set a quantity, and (optionally) a due date, then Assign Inventory. Items with nothing available are shown but can’t be selected.
3

Return it when it comes back

When the gear returns, use Return on the assignment. It frees the quantity back up for the next gig.
Each assignment on the gig shows the item name, quantity, its status, and a due date if you set one. Use All Inventory to jump to the full directory.
Mark returns when gear comes back. An open assignment keeps that quantity looking unavailable, so coordinators can’t tell if an item is free for the next show.

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Directory actions

Venues

Where the gear is headed: load-in and access on the venue record.

Sponsors

Track sponsor assets and commitments alongside inventory.