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Inventory lives under Operations → Inventory in the sidebar. It’s available on Team and Enterprise plans for organizations with CRM features enabled. If you don’t see Inventory, contact support.
Inventory tracks the reusable things your organization sends to events — instruments, backline, production gear, merch kits, signage, or sponsor-provided assets. Keep one shared list, assign items to gigs, and always know how many are free for the next show.

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Open inventory

  1. In the sidebar, open Operations → Inventory.
  2. Search or filter items.
  3. Select an item to view or edit it.
Owners, admins, and gig coordinators manage inventory.

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Inventory records

Each item carries:
  • Name and description
  • Category or type
  • Availability status and condition notes
  • Location notes
  • Its current assignments and available quantity
The available quantity is what’s not currently out on a gig, so you can see at a glance whether an item is free to assign.

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The gig Inventory tab

Every gig has its own Inventory tab showing exactly what’s assigned or checked out to that event — so a coordinator planning a show sees the gear for it without scrolling the whole directory.
1

Open the gig's Inventory tab

On a gig, select Inventory.
2

Assign an item

Pick an item, set a quantity, and (optionally) a due date, then Assign Inventory. Items with nothing available are shown but can’t be selected.
3

Return it when it comes back

When the gear returns, use Return on the assignment. It frees the quantity back up for the next gig.
Each assignment on the gig shows the item name, quantity, its status, and a due date if you set one. Use All Inventory to jump to the full directory.
Mark returns promptly. An assignment left open keeps that quantity looking unavailable, so coordinators can’t tell whether an item is free for the next show.

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Directory actions

Venues

Where the gear is headed — load-in and access on the venue record.

Sponsors

Track sponsor assets and commitments alongside inventory.