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Soundcheck’s intuitive setlist builder lets you organize songs into sets, track durations in real-time, and connect your performance plan to gigs with just a few clicks.

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Getting started

1

Access Setlists

Click Setlists in the main navigation.
2

View Existing

You’ll see your existing setlists (if any).
3

Create New

Click + Create Setlist to start a new one.

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Choose your approach

Start Fresh Create a new setlist from scratch, adding sets and songs as you go. Duplicate Existing Copy a previous setlist and modify it for a new event. From Template Use a saved template as your starting point.

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Creating a new setlist

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Step 1: Name your setlist

Give your setlist a clear, identifiable name:
  • ✓ “Smith Wedding - March 15, 2024”
  • ✓ “Friday Night Standard Set”
  • ✗ “setlist1” or “new setlist”

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Step 2: Add sets

Sets are the major sections of your performance. Click + Add Set to create each one. Common set structures:
Event TypeTypical Sets
Club GigSet 1, Set 2, Set 3, Encore
WeddingCeremony, Cocktail Hour, Dinner, Dancing
CorporateBackground, Performance, Dance
FestivalMain Set (often single set)
For each set, enter:
  • Set Name — “Opening Set,” “Main Set,” “Acoustic Set,” etc.
  • Set Notes — Transitions, announcements, special instructions

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Step 3: Add songs to sets

Within each set, add songs from your library:
1

Click Add Song

Click + Add Song within a set.
2

Browse Library

Browse Library — Search or scroll through your songs.
3

Select Song

Select the song you want.
4

Song Added

Song is added to the set.
Repeat until your set is complete.

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Step 4: Arrange song order

Drag and drop to perfect your setlist flow:
1

Click and Hold

Click and hold any song.
2

Drag

Drag to new position.
3

Release

Release to drop.
Drag songs:
  • Within a set (reorder)
  • Between sets (move to different set)

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Step 5: Review and save

Before saving, verify:
  • Set names are clear
  • Songs are in desired order
  • Duration totals make sense
  • Notes are added where needed
Click Save Setlist to finalize.

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The setlist builder interface

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Overview panel

  • Setlist title and total duration
  • Quick stats (sets, total songs)
  • Save and action buttons

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Set panels

Each set displays:
  • Set name (editable)
  • Set duration (calculated)
  • Song list
  • Add/reorder controls
  • Set notes

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Song items

Each song shows:
  • Song title
  • Artist name
  • Duration
  • Key (if entered)
  • Drag handle

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Working with sets

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Adding a set

1

Add New Set

Click + Add New Set.
2

Name Set

Enter set name.
3

Set Appears

Set appears at the bottom.
4

Reorder

Drag to reorder if needed.

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Renaming a set

1

Click Title

Click the set title.
2

Edit

Edit inline.
3

Save

Press Enter or click away to save.

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Reordering sets

1

Click Handle

Click the drag handle on a set header.
2

Drag

Drag up or down.
3

Release

Release to place.

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Adding set notes

1

Expand Set

Click on a set to expand.
2

Find Notes

Find the Notes field.
3

Add Notes

Add transitions, announcements, cues.
4

Auto-save

Notes save automatically.

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Deleting a set

1

Open Menu

Click the menu icon (three dots) on the set.
2

Select Delete

Select Delete Set.
3

Confirm

Confirm deletion.
Deleting a set removes all songs within it from this setlist.

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Working with songs

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Adding songs

From Library:
1

Click Add Song

Click + Add Song in any set.
2

Browse

Search or browse your library.
3

Add

Click to add.
Quick Add (New Song):
1

Click Add Song

Click + Add Song.
2

Create New

Select Create New.
3

Enter Details

Enter song details.
4

Added

Song is added to library AND setlist.

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Removing songs

1

Hover

Hover over the song.
2

Click Delete

Click the X or delete icon.
3

Removed

Song is removed from setlist (remains in library).

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Song details

Click a song to view:
  • Full metadata
  • Media links
  • Performance notes

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Reordering songs

Within a set:
  • Drag and drop to new position
Between sets:
  • Drag a song from one set
  • Drop into another set
  • Song moves to new location

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Duration management

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Automatic calculations

Soundcheck automatically calculates:
  • Per Set: Sum of all song durations in the set
  • Total: Sum of all sets

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Duration display

Set 1: Opening (42:30)
├── Song A (4:30)
├── Song B (5:15)
└── Song C (6:45)
    ...

Setlist Total: 2:15:30

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Missing durations

If songs don’t have durations entered:
  • Duration shows as ”—:—”
  • Set and total calculations are incomplete
  • Add durations in Song Library for accuracy
Set a default duration estimate for songs without timing (e.g., 4:00) until you can measure accurately.

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Linking to gigs

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Attach setlist to gig

1

Open Gig

Open the gig detail page.
2

Navigate

Navigate to Setlist section.
3

Select

Click Select Setlist.
4

Choose

Choose from existing setlists.
5

Linked

Setlist is now linked.

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Create setlist from gig

1

Navigate

On gig detail page, go to Setlist section.
2

Create New

Click Create New Setlist.
3

Build

Build setlist in the builder.
4

Save

Save—automatically links to this gig.

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Benefits of linking

  • Team sees setlist when viewing gig
  • Easy access on performance day
  • Keeps everything organized in one place

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Duplicating setlists

Save time with similar events:

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Duplicate Process

1

Open Setlist

Open an existing setlist.
2

Actions

Click Actions (three dots menu).
3

Duplicate

Select Duplicate.
4

Name

Enter new name.
5

Modify

Modify as needed.
6

Save

Save new setlist.

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What gets copied

  • All sets and their order
  • All songs and their order
  • Set notes
  • Setlist settings

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What doesn’t copy

  • Gig associations
  • Usage history

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Setlist templates

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Creating a template

Build a setlist you’ll reuse:
1

Create Setlist

Create setlist with standard structure.
2

Name Template

Name it clearly: “Template - Wedding Standard”.
3

Save

Save for future duplication.

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Template ideas

Wedding Template:
  • Pre-ceremony music set
  • Ceremony set (processional, recessional)
  • Cocktail hour set
  • Dinner music set
  • Dance sets (first dance, open dancing)
Three-Set Club Template:
  • Opening set (warm up the room)
  • Main set (peak energy)
  • Closing set (wind down)
Corporate Event Template:
  • Background/arrival music
  • Dinner music
  • After-dinner entertainment

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Best practices

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Plan your flow

Consider the energy arc:
  • Opening: Medium energy, get attention
  • Build: Increase energy progressively
  • Peak: High energy moments
  • Break: Allow reset between sets
  • Close: End strong or wind down

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Account for reality

  • Songs often run longer live (solos, crowd interaction)
  • Include buffer time in your planning
  • Note which songs can be cut if running long

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Use set notes effectively

Good set notes:
  • “Open with full band intro”
  • “Lead guitar solo extended”
  • “Transition directly to next song”
  • “Crowd interaction moment”

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Keep setlists updated

  • Mark final versions clearly
  • Update if last-minute changes occur
  • Archive after the gig for reference

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Share before the gig

  • Link to gig at least a day before
  • Ensure all team members can access
  • Communicate any special notes

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Troubleshooting

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Can’t find a song?

  • Check spelling in search
  • Verify it’s in your Song Library
  • May need to add it first

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Duration totals seem wrong?

  • Check all songs have durations entered
  • Songs showing ”—:—” aren’t counted
  • Update Song Library entries

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Lost changes?

  • Setlist saves require clicking Save
  • Refresh may lose unsaved work
  • Save frequently during building

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Next steps

Song Library

Managing your songs

Setlist Overview

Understanding setlists

Gig Overview

Linking setlists to events