Changelog

​

Mailbox rename

• Renamed the personal and org Engagements UI labels to My Mailbox and Mailbox (web and mobile). Routes and APIs are unchanged (/engagements, /org-engagements).

​

Client portal, tours, run of show, and a gated closeout

• Added the client portal: invite a customer’s primary contact into a dedicated workspace with their events, contracts, invoices, forms, and a message thread with your team. Invitations go out from the customer record — see inviting clients and contracts, invoices & forms.
• Added tours: group a run of gigs into a folder on the Gigs page and manage it as a whole, with a per-tour financial roll-up — revenue, payouts, and net across every show inside.
• The gig timeline grew into the run of show: one show-day rundown holding timed items, songs, instructions, notes, and attachments — with PDF export offering quick views (All Items / Songs Only / Titles Only), a field picker, and formatting controls with live preview.
• The close-out checklist can now be enforced: organizations that opt in to close-out gates lock Settle and Archive behind the blocking steps (contract signed, quote approved, deposit received, invoice sent, payment received, feedback logged). Owners and admins can override with a logged reason, and enforcement only applies to gigs created after it’s enabled.
• Added a Cancelled gig status, distinct from Archived: cancel a called-off show from Draft or Active, keep the record, stop uninitiated payouts — never gated by the close-out checklist. See the event lifecycle.
• Venues are now a top-level directory with per-venue detail pages: Load-in & access logistics (dock, elevator, parking, load-in path, private access code) entered once auto-fill every gig at that venue, alongside stage specs and the room’s gig history.
• Redesigned the gigs board, and made gig creation lighter: location is now optional (name, date, and event type are enough), and an optional end date turns a gig multi-day.
• Replaced the dashboard with a personalized Home page: a greeting, a getting-started card while you set up, stat tiles, recent activity, and a finances summary for admins with finance access.
• Plan seat limits now block organization invites at the cap, up front — the message shows your limit and current count, batches count pending invites, and custom per-organization limits are supported.
• ACH payouts now ride on verified bank accounts: accounts carry a Verified / Pending / Unverified badge on profiles and in organization payment settings, and payout eligibility surfaces right on the gig roster.
• Refined the unified engagements inbox: clearer Active / Needs response / Responded / Past filtering, a type filter spanning invitations, crew offers, availability checks, and onboarding steps, and an org-wide Engagements view of everything your organization has sent.
• The MCP server surface kept growing alongside these features, so agents can work with the same tours, closeout, and portal data you see in the app.

​

AI file ingestion, contracts, closeout, and portal forms

• Introduced CheckAI, Soundcheck’s AI assistant. AI file ingestion is available now — drop a contract, call sheet, rider, or email onto a gig and CheckAI extracts the schedule, crew, ledger, and leads into reviewable proposals you commit. The conversational Slack assistant is rolling out.
• Ingestion produces the same Universal Event Format as the importer (source.type: "INGESTION"), with a per-file analyze → review → optional cross-file merge → commit flow, a new-vs-duplicate dry run, and a confirmation gate on every commit.
• Added Contracts & e-signatures: send event agreements for SignWell signature, track each signer through DRAFT → SENT → SIGNED/DECLINED, and route declines back to the org portal. Enterprise orgs can sign under their own brand with white-label branding.
• Added post-event closeout: gigs now extend to Completed and Settled, with a settlement view that gates closing the books until every crew payable has cleared, plus event/venue/crew reviews captured at closeout.
• Added portal forms: connect JotForm or Form.io client-portal forms for lead intake, event questionnaires, and feedback, with responses matched to the right customer or event.
• Added the HubSpot ↔ Flex pipeline: a signed n8n sync that keeps HubSpot deal stages, Flex quotes, and Soundcheck gig status in lockstep, with closeout status flowing back to your CRM.
• Unified the roster around invitations and per-recipient crew offers, so every staffed seat — however it was filled — shares one response model.

​

MCP server: file ingestion and a bigger surface

• The MCP server grew to 73 tools, 9 resources, and 9 prompts, adding the file-ingestion tranche (create_ingestion_batch, add_ingestion_text, get_ingestion_file_review, trigger_ingestion_merge, get_ingestion_batch_review, commit_ingestion_file, commit_ingestion_batch, and more), the soundcheck://ingestion/{event_id}/{batch_id} resource, and the ingest_gig_files prompt.
• The confirmation gate now also covers commit_ingestion_file and commit_ingestion_batch, binding the exact proposals and merge version you reviewed so a re-merge re-gates the commit.

​

Unified engagement inbox, operator data importer, and sidebar overhaul

• Unified inbox at /engagements brings invitations, crew offers, and availability requests under one view; org admins get an org-wide pipeline view at /org-engagements with per-engagement recipient stats.
• Accepting an invitation or crew offer on Soundcheck now auto-accepts the matching Google Calendar invite — no need to confirm twice.
• Notification emails open the relevant row in the unified inbox via ?highlight={id}, with a brief scroll-and-highlight on arrival.
• Added engagement notification preferences: per-kind (invitation, crew offer, availability request) × per-channel (email, SMS, push) toggles for each member, with org-wide defaults that admins can set.
• Added the operator data importer at /imports: a Parse → Map → Preview → Commit wizard for bulk-loading gigs, venues, customers, and invitations from spreadsheets or pasted CSV/TSV. Idempotent on re-import via stable external IDs.
• Sidebar reorganized into Operations, Admin, Sales, and Developer groups; Payments and Tasks promoted to top-level pages; Engagements pinned for admins.
• Page layouts normalized to a shared PageHeader for consistent titles, descriptions, and action slots.
• Crew offer cards now show the gig date, and past-event offers hide the Accept/Decline buttons.

​

Engagement service, calendar handoff, and operator import endpoints

• Added the engagement service: a shared response model spanning invitations, crew offers, and availability requests. New reads at GET /v1/users/me/engagements and GET /v1/organizations/{orgId}/engagements.
• Added engagement notification preference endpoints under /v1/users/me/.../engagement-notification-preferences and /v1/organizations/.../engagement-notification-defaults.
• Accepting an invitation or crew offer now calls CalendarService.AddAttendeeToEvent with responseStatus=accepted, so the user’s Google Calendar RSVP follows automatically.
• Added operator import endpoints under /v1/organizations/{orgId}/imports/* (create, list, parse, map, preview, commit, catalog). Optional AI-assisted mapping (opt-in via IMPORT_AI_MAPPING_ENABLED) scrubs PII before any model call.
• Added partial unique indexes on Invitation(eventId, email) and Invitation(eventId, phoneNumber) so invitation upserts are idempotent across retries.

​

Sidebar redesign and gig-template polish

• Redesigned the sidebar with Linear-style grouped navigation; renamed Leads to Pipeline and unified Crew Offers and Leads under the sponsors-style layout.
• Broadened People access and consolidated People / Pipeline tabs alongside the new sidebar groups.
• Template events are now visually marked, draft and template styling uses the warning and info design tokens, Notify is hidden on templates, and templates no longer appear in date-based gig sections.
• Quieted 503 noise on Connections and hid pending invites in the gig table view.

​

CRM, scheduling, templates, and payout workflows

• Added the CRM suite: customers, venues, sponsors, sponsor commitments, inventory, lead intake, lead conversion, and signed n8n CRM sync ingestion.
• Lead conversion now turns a qualified inquiry into a gig, customer, primary contact, and customer-gig link.
• Added personal availability, the organization crew availability calendar, and availability requests that reconcile responses into member calendars.
• Added the Gig Coordinator role for gig operations without billing, P&L, payout, or member-administration access.
• Added gig templates, gig duplication improvements, and draft-to-active publishing guidance.
• Added crew offers for open shifts and job offers, with accepted offer payouts included in finance totals.
• Added per-user calendar feed subscriptions for Apple Calendar, Google Calendar, Outlook, and other iCal clients.
• Added profile updates for instant member payouts through Stripe and calendar sync management.

​

CRM, availability, calendar feed, and payments API updates

• Added CRM APIs for customers, venues, sponsors, inventory, lead conversion, sponsor requests, and the signed n8n CRM sync webhook.
• Added availability request APIs, crew availability calendar reads, and candidate selection for scheduling managers.
• Added calendar feed token generation and public .ics feed delivery using per-user secret URLs.
• Updated payment handling with ACH-funded payouts shown as free, Stripe charge retrieval for better fee attribution, and offer-payable ledger support.

​

Analytics, sync, and operational hardening

• Configured the PostHog proxy and enriched user, organization, role, and group analytics identification.
• Added n8n CRM sync configuration through signed webhooks and organization binding.
• Continued OpenAPI sync, web coverage expansion, and CI stability improvements around the new CRM, availability, and payment workflows.

​

Payment history visibility

• Fixed payment history refreshes so pending member payments initiated from a gig team card appear on the organization Payments tab, and profile payment history loads across every organization membership instead of only the active organization.

​

Financial and roster workflow refinements

• Implemented Stripe destination-charge payout architecture and payout funding flow work for member payments.
• Added payment confirmation flow and tightened fee visibility controls so pay values respect creator/admin role rules.
• Fixed setlist and team visibility edge cases, including accepted-invite filtering, paid-by logic, and roster dedupe behavior.
• Enabled clickable song/media links in event workflows with more reliable parsing and safer deep-link handling.
• Improved event details and sample-event UX with stable tab loading, search behavior, and reduced regressions around sample data and pay badges.

​

Routing and onboarding stability

• Reworked public organization profile routing with top-level slug profiles and synced org slug handling with Clerk.
• Hardened organization onboarding and authentication redirects to reduce stale-state stalls and redirect loops.
• Updated enterprise and white-label behavior around organization pages and access gating.
• Improved onboarding and authentication E2E coverage for cached sessions and redirect timer teardown.

​

Audit and finance reliability updates

• Expanded event audit logging with field-level diffs and stronger success/error guardrails.
• Added destination-charge transaction/stripe handling updates, including refund handling and improved payment observability.
• Improved precision handling in ledger/amount math and tightened decimal rounding behavior across balance computations.
• Hardened workflow and user event parsing paths to reduce edge-case failures and reduce noisy update payload handling.

​

CI/CD and operational hardening

• Hardened API deployment and backend workflow guards for safer concurrency and PR handoff safety.
• Stabilized Docker/devcontainer startup tooling and fixed pipeline failures in docs, migration, and API job chaining.
• Continued maintenance of changelog/docs tooling, including broken-link and sync workflow cleanup for release-note automation.

​

Documentation and platform reference updates

• Cleaned up docs/changelog automation references and updated documentation workflows to reduce CI drift.
• Corrected broken-link handling and synced reference links after recent product/API changes.

​

Pollstar Live! 2026

​

Profile editing & UI improvements

• Added Edit General Information screen with Figma parity (ENG-65)
• Fixed null-user loading state and KeyboardAvoidingView indentation

​

Authentication & onboarding fixes

• Fixed first-login auth race conditions and context loading issues
• Improved org invite onboarding flow for unauthenticated users
• Auto-populate org invite signup form with email from Clerk API
• Fixed gig invite handler and position_name field mismatch
• Added rate limiting to invite verification endpoints
• Redirect NotFound to /gigs instead of /dashboard

​

Security & middleware enhancements

• Implemented CORS origin allowlist and fail-closed behavior
• Added Twilio webhook signature verification
• Enhanced client IP handling in middleware
• Added dynamic rate limiting configuration
• Implemented fail-closed behavior for ENVIRONMENT variable
• Added security observability for auth/authorization failures
• Removed legacy basic auth and closed bypass vulnerabilities

​

CI/CD & workflow improvements

• Enhanced CI workflows with workflow_run triggers and success guards
• Added schema drift detection and health checks
• Added baseline data seeding and handler generation to CI
• Consolidated docs automation workflows
• Added Slack changelog digest with Block Kit formatting

​

Repository & handler improvements

• Implemented Prisma-based subscription repository
• Standardized error handling for “Not Found” cases
• Enhanced DELETE operation handling
• Added stub calendar service for testing environments

​

E2E testing & org provider improvements

• Added stale org self-healing coverage to OrgProvider
• Guard org refresh with useRef to prevent redundant calls
• Migrated web quality checks to tsgo and oxc tooling

​

OpenAPI Spec & Error Standardization

• Added OpenAPI 3.1 spec auto-generated from handler annotations via swaggo
• Standardized error responses across all handlers to flat APIError format
• Fixed bug where clients couldn’t read API error messages
• Added CI step to generate and publish OpenAPI spec artifact
• Sentry log handler now respects configured minimum log level

​

Documentation Site Launch

• Launched comprehensive Mintlify documentation site
• Consolidated all markdown docs into structured navigation
• Added API reference with OpenAPI integration
• Added interactive API playground
• Added search functionality

​

Finance Module

• Added finance line items for event budgeting
• Added performer payment tracking
• Added organization finance metrics
• New proto: finance/v1/finance.proto

​

Key Vault Migration

• Migrated sensitive env vars to Azure Key Vault
• Added private endpoint access
• Improved secret rotation capabilities

​

NAMM 2026

​

Authentication Improvements

• Fixed OAuth redirect handling
• Added token race condition fix
• Improved Apple Sign In flow

​

Setlist Builder Enhancements

• Drag-and-drop song reordering
• Set duration calculations
• PDF export functionality

​

Initial Release

• Mobile app for iOS and Android
• Web app for desktop users
• Go API backend
• Azure infrastructure deployment