Accessing the calendar
The calendar lives in Gigs:- Open Gigs from the main menu
- Switch between calendar and list views
- Pick the view that fits what you’re doing
Calendar views
Month view
See a full month at once:- Each day shows gig indicators
- Click a day to see that day’s events
- Color-coded by status
- Move between months with the arrows
- Long-term planning
- Spotting busy stretches
- Finding open dates
Week view
A detailed week breakdown:- Time slots for each day
- Gig start and end times
- More detail than month view
- Scroll through hours
- Day-by-day scheduling
- Seeing how much time each gig takes
- Planning week by week
List view
Events in date order:- Every gig, sorted chronologically
- Key details on each row
- Easy to scan and search
- Infinite scroll or pagination
- Quick lookups
- Finding a specific event
- Export and printing
Reading the calendar
Gig indicators
Each gig shows up as a colored block or dot:Exact colors may vary based on your theme settings.
Gig information
Hover or click a gig to see:- Event title
- Start and end time
- Venue name
- Quick status info
Multiple events
When more than one gig falls on the same day:- Month view shows a count or stacked indicators
- Week view shows each event in its time slot
- Click to expand and see all events
Calendar navigation
Moving through time
Month View:- Left/right arrows change months
- Today jumps back to the current date
- Click a date to see that day’s details
- Arrow buttons move week by week
- Today returns to the current week
- Click dates to see details
Date selection
Click any date to:- See all gigs on that date
- Create a new gig on that date
- Open quick actions
Filtering the calendar
By organization
If you belong to multiple organizations:- Use the organization selector
- View all orgs or filter to one
- Each organization’s gigs stay grouped together
By status
Filter what appears on the calendar:- All: every gig
- Active: in-production / live gigs (the default when you create a gig, even if details are still tentative)
- Draft: gigs still in planning
- Completed: past events
By date range
Some views let you pick a range:- This week
- This month
- Next 30 days
- Custom range
Creating gigs from calendar
Quick create
- Click a calendar date
- Select Create Gig
- The date is already filled in
- Add the rest of the gig details
- The new gig shows on the calendar
Drag to create (if available)
- Click and drag across time slots
- Release to start a new gig
- Start and end times are pre-filled
- Finish the remaining details
Calendar best practices
Check regularly
Build the calendar into your routine:- Review at least once a week
- Open it before you say yes to a new booking
- Scan the next month for prep you need to do
Keep events updated
An accurate calendar is an accurate schedule:- Update times when they change
- Mark completed events when they’re done
Use status consistently
Statuses only help if they’re current:- Draft for gigs still in planning
- Active for live, in-production gigs (the default for a created gig)
- Keep past event details accurate for reporting
Note conflicts early
When something looks off:- Double-bookings
- Back-to-back gigs with no travel time
- Busy stretches that need extra prep
Understanding your schedule
Identifying patterns
The calendar makes it easy to spot:- Your busiest days of the week
- Seasonal trends
- Recurring booking patterns
- Gaps you could fill
Capacity planning
Use it to see:- How many gigs you can realistically handle
- When you’re overcommitted
- When you have room to take more work
Travel considerations
When you’re scanning dates:- Note how spread out gigs are geographically
- Leave time between events for travel
- Catch impossible same-day hops before they become a problem
Calendar and team members
What team members see
Members see gigs they’re assigned to:- Only their relevant events
- Their position and details
- The event info they need to do the job
What admins/owners see
Full calendar access:- All organization events
- All team assignments
- The full scheduling picture
Mobile calendar access
The calendar works on mobile too:- Same views as web
- Touch-friendly navigation
- Quick access to gig details
- Handy when you’re on the road
Integration tips
Personal calendar sync
Subscribe to your Soundcheck gigs from Apple Calendar, Google Calendar, or Outlook with a private iCal feed.Calendar feed subscription
Generate a private feed URL and keep your external calendar up to date.
Planning workflow
Weekly planning:- Open the Soundcheck calendar
- Walk through the coming week
- Confirm gig details are complete
- Note anything that still needs action
- Switch to month view
- Check your booking pace
- Plan outreach for quiet stretches
- Block prep time before heavy weeks
Troubleshooting
Event not showing?
- Check the status filter
- Confirm the event saved
- Make sure you’re viewing the right organization
- Verify the date and time
Wrong date displaying?
- Check the date in gig details
- Verify timezone settings
- Edit and correct if needed
Calendar loading slowly?
- Try a different view
- Clear your browser cache
- Check your internet connection
Related guides
- Gig Overview: understanding gigs
- Creating Gigs: adding events
- Calendar Feed Subscription: subscribe from external calendars
- Organization Setup: settings including timezone