Accessing the calendar
The calendar is integrated into the Gigs section:- Navigate to Gigs in the main menu
- Toggle between calendar and list views
- Select your preferred view type
Calendar views
Month view
See an entire month at once:- Each day shows gig indicators
- Click a day to see that day’s events
- Color-coded by status
- Navigate between months with arrows
- Long-term planning
- Identifying busy periods
- Spotting schedule gaps
Week view
Detailed weekly breakdown:- Time slots visible for each day
- See gig start and end times
- More detail than month view
- Scroll through hours
- Detailed scheduling
- Understanding time commitments
- Week-by-week planning
List view
Chronological event list:- All gigs in date order
- Shows key details for each
- Easy scanning and searching
- Infinite scroll or pagination
- Quick reference
- Searching specific events
- Export and printing
Reading the calendar
Gig indicators
Each gig appears as a colored block or dot:| Color | Meaning |
|---|---|
| Blue | Confirmed gig |
| Yellow/Orange | Draft or pending |
| Green | Completed |
| Gray | Archived |
Exact colors may vary based on your theme settings.
Gig information
Hovering or clicking a gig shows:- Event title
- Start and end time
- Venue name
- Quick status info
Multiple events
When multiple gigs fall on the same day:- Month view shows a count or stacked indicators
- Week view shows each event in its time slot
- Click to expand and see all events
Calendar navigation
Moving through time
Month View:- Click left/right arrows to change months
- Click “Today” to return to current date
- Click on a date to see that day’s details
- Arrow buttons move week by week
- “Today” returns to current week
- Click dates to see details
Date selection
Click any date to:- See all gigs on that date
- Create a new gig on that date
- Access quick actions
Filtering the calendar
By organization
If you belong to multiple organizations:- Use the organization selector
- View all or filter to specific org
- Each organization’s gigs appear together
By status
Filter what you see:- All — Every gig
- Confirmed — Only confirmed events
- Draft — Events still in planning
- Completed — Past events
- Archived — Hidden events
By date range
Some views allow date range selection:- This week
- This month
- Next 30 days
- Custom range
Creating gigs from calendar
Quick create
- Click on any calendar date
- Select Create Gig
- Date is pre-filled
- Complete gig details
- New gig appears on calendar
Drag to create (if available)
- Click and drag across time slots
- Release to create new gig
- Start and end times pre-filled
- Complete remaining details
Calendar best practices
Check regularly
Make the calendar part of your routine:- Review weekly at minimum
- Check before committing to new bookings
- Scan upcoming month for preparation needs
Keep events updated
Accurate calendar = accurate planning:- Update times when they change
- Mark completed events
- Archive old events you don’t need visible
Use status consistently
The calendar is only helpful if statuses are accurate:- Draft for unconfirmed events
- Confirmed when locked in
- Complete after the event
Note conflicts early
When you spot potential issues:- Double-bookings
- Back-to-back events with travel time
- Busy periods needing extra preparation
Understanding your schedule
Identifying patterns
Use the calendar to spot:- Your busiest days of the week
- Seasonal trends
- Recurring booking patterns
- Gaps in your schedule
Capacity planning
The calendar helps you understand:- How many gigs you can handle
- When you’re overcommitted
- When you have availability to promote
Travel considerations
When viewing your calendar:- Note geographic spread of gigs
- Consider travel time between events
- Avoid impossible logistics
Calendar and team members
What team members see
Members see gigs they’re assigned to:- Only their relevant events
- Their position and details
- Event information they need
What admins/owners see
Full calendar access:- All organization events
- All team assignments
- Complete scheduling picture
Mobile calendar access
Access your calendar on mobile devices:- Same views available
- Touch-friendly navigation
- Quick access to gig details
- Useful for on-the-go scheduling
Integration tips
Personal calendar sync
While Soundcheck doesn’t directly sync to external calendars, you can:- Reference Soundcheck as your source of truth
- Manually add important dates to personal calendars
- Export data for integration (where available)
Planning workflow
Weekly planning:- Open Soundcheck calendar
- Review upcoming week
- Check all gig details are complete
- Identify any action items
- Look at the month view
- Assess booking pace
- Plan marketing for quiet periods
- Ensure preparation time for busy periods
Troubleshooting
Event not showing?
- Check the status filter
- Verify the event was saved
- Confirm you’re viewing the right organization
- Ensure date/time is correct
Wrong date displaying?
- Check event date in gig details
- Verify timezone settings
- Edit and correct if needed
Calendar loading slowly?
- Try a different view
- Clear browser cache
- Check internet connection
Related guides
- Gig Overview — Understanding gigs
- Creating Gigs — Adding events
- Organization Setup — Settings including timezone