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Soundcheck keeps files at the gig or organization level. Choose the location that matches who needs the document.

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Gig attachments

Attach working documents such as a stage plot, rider, parking map, or agreement completed through your existing signing process on the gig’s Documents tab under Attachments, or on a run of show item. On the web, the Attachments section on the gig’s Overview tab shows how many files the gig has and opens that list. A venue’s load-in map and stage plot belong in the venue’s Files, where you mark which file is which. The picker lets you search your organization’s assets or choose Upload files. Crew with access to the gig can use its attachments; uploading depends on your gig permissions.

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Suggested attachments

In the web app, if you can upload to the gig, its Attachments list on the Documents tab suggests the documents your business type usually needs. A header such as Suggested for a band or artist · 2/6 attached shows your progress. A suggestion with a check mark is already attached. Choose any other suggestion to open the file picker and upload it. Soundcheck matches suggestions by file name. A file named Stage_Plot v2.pdf counts as a stage plot, but doc1.pdf doesn’t count as anything. Include the document type in the file name so it gets checked off. Ordinary attachments do not send a signature request or extract operational records. The gig’s Files tab is a separate screen for CheckAI’s document extraction, when that preview is available. See CheckAI file ingestion for its preview requirements. To collect a signature, see Contracts.

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Organization assets

The Documents page at /assets (Show prep → Documents in the sidebar) is the organization’s document hub, with two tabs:
  • Files: media, docs, PDFs, images, and other files uploaded for the team or for clients. Files are organized into folders: create a folder, move files into it, and navigate with a breadcrumb trail back to the top level.
  • Songs: the organization’s song library, at /assets?view=songs.
The Files tab is for organization owners and admins in the web app. Gig coordinators open Documents straight to Songs. Members see attachments inside the gig they’re working, not at the org level.
Import from cloud on the Documents page opens Settings → Connected apps → Integrations, where your organization’s storage providers are listed. See Google Drive & Dropbox (coming soon). Operator data imports (spreadsheets) live at Settings → Connected apps → Import & export. See Import your data and start running. The Imports page also has its own Google Drive and Dropbox buttons for pulling a spreadsheet straight from cloud storage. Older /imports and /assets?tab=imports links redirect there.

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Documents

Ordinary uploads and attachments are separate from E-sign and CheckAI. Attaching a contract PDF does not send a signature request or extract structured records. CheckAI beta is Private Preview, available only to the existing beta tester group; signup, paid plans, upgrades, contacting support, and public demos do not grant access. Upload anything you want to keep alongside the organization: stage plots, contract templates, brand assets, rider PDFs. When the library has files, you can:
  • Preview in-browser for supported types (PDF, images, and other previewable formats).
  • Download the original file.
  • Delete with a confirmation prompt.
  • Bulk-select for download or deletion.
The toolbar shows an asset count (for example N assets or N of M assets), not storage size. An empty Documents page does not offer preview, download, delete, or bulk actions.

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Permissions

The Files tab requires the organization owner or admin role. The Songs tab is open to owners, admins, and gig coordinators. Anyone else sees access denied.