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The Run of Show is the minute-by-minute plan for a gig: the songs, announcements, breaks, and cues in the order they happen, grouped into named parts of the night. It lives at the top of the gig’s Details tab so it’s the first thing you and the crew see, and it’s built to be edited live — right up to (and during) the show — with everything saving as you go.
Run of Show is gated by the run-of-show feature. Where it isn’t enabled, a gig still has the simpler day-of timeline described below. If you expect Run of Show but don’t see it, contact support.

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How it’s organized

A run of show is a list of sections, and each section holds ordered items.
  • A section is a stretch of the night — Cocktail Hour, Dinner, Main Set. Give it a name so the crew can follow along, and add an optional heads-up note for that stretch.
  • An item is a single cue within a section. Every item has a type:
Each item can carry timing, free-text notes, and its own attachments (a chart, a lyric sheet, a cue card).

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Building the run of show

1

Enter edit mode

On the gig’s Details tab, find the Run of Show panel and choose Edit.
2

Add sections

Choose Add section and name each part of the night. Drag sections to reorder them.
3

Add items

Inside a section, choose Add item and pick its type. For a Song item, pick from the picker (see Relationship to setlists); for the others, give it a title.
4

Order and annotate

Drag items into the right order, add timing notes, and attach any files an item needs.
5

Done

Choose Done to leave edit mode. Your changes were already saved as you worked (see below).
Toggle Show durations to display each item’s length and see the run’s timing build up as you add cues.

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Autosave and editing safely

You don’t press Save. As you edit, Run of Show autosaves in the background, showing its state — Saving…, Locked in, or Save missed with a Retry — so you always know your work is captured. If a save can’t complete, Soundcheck warns you before you navigate away rather than losing the edit.

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When two people edit at once

Run of Show is often touched by more than one person around show time — a coordinator and a music director, say. If the run of show changed somewhere else while you were editing, Soundcheck detects the conflict and offers to merge your edits on top of the newer version instead of silently overwriting. You’ll see a heads-up — “Updated elsewhere. Your edits merged in; give the show flow a quick scan.” — so you can double-check the order. If you’d rather not merge, the save pauses and you can reload when ready.

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Templates

Most orgs run the same shapes of night over and over — a wedding reception, a corporate dinner, a festival slot. Templates let you save that shape once and reuse it, so a new gig starts from a real rundown instead of an empty page. Templates live under Run of Show in the sidebar, and they belong to your organization — everyone who can manage gigs sees the same library. Template names are unique per organization (case-insensitively), so you can’t end up with two Wedding Receptions.

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Creating a template

Two ways in:
  • New Template on the templates page creates an empty template and drops you straight into the editor to build it out.
  • Save from a Gig — open a gig whose run of show you like, then choose Save as Template from the Run of Show section’s ⋯ menu. It copies every section, item, song, and attachment as it stands.
Saving from a gig flushes any pending edits first, so the template always captures what you actually see — not a half-saved draft.

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Editing a template

Opening a template gives you the same editor as a gig’s run of show — same sections, items, item types, songs, attachments, drag-to-reorder, and autosave. The difference is that a template has a name and description at the top instead of a gig, and no gig date. You can also rename a template (or edit its description) from the ⋯ menu on the templates page without opening it.

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Applying a template to a gig

From a gig’s Run of Show section, choose Apply Template (or Use Template on an empty run of show), pick one, and confirm. Applying replaces the gig’s entire run of show, so if there’s already content there you’ll be asked to confirm explicitly. Times are re-anchored to the gig rather than copied literally:
  • If the gig has a start time, the whole rundown shifts so it begins at that time, keeping the original spacing between items. A template built around a 6 PM show applied to a 7 PM gig moves everything an hour later, including anything that runs past midnight.
  • If the gig has no start time, times are kept exactly as saved in the template.
  • If the gig has no date at all, times can’t be placed on a day, so items come across without times. Set the gig’s date first if you need the timings.
The apply dialog spells out which of these will happen before you confirm, and the gig’s own date is never changed by applying a template.
Applying is a full replace, not a merge — it does not add to what’s already there. Templates with no sections or items can’t be applied over an existing run of show, so a stray empty template can never wipe a gig’s show flow.

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Deleting a template

Delete on the templates page removes the template only. Gigs that already had it applied keep their run of show untouched — applying copies content rather than linking to it.

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Relationship to setlists

Song items and setlists share one song library. When you add a Song item, the picker offers the songs from the gig’s linked setlists plus your organization’s song library, so the run of show and the setlist stay in sync rather than drifting into two different song lists. You can also add a new song to the library right from the picker while you build. Think of it this way: the setlist is what you’re playing; the run of show is everything that happens, and when — with the songs slotted into their place in the night.

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Exporting

When you need a run of show on paper — for the stage, the sound board, or the client — choose Export to open the export builder. You control:
  • Which fields appear: time, item-type label, instructions, notes, and attachments.
  • Type: font family, font size, and text alignment.
  • Your organization’s logo on the header (on plans that support branded documents).
A live preview shows the printable document as you adjust it, and your choices are remembered for next time.

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The day-of timeline

Alongside (or instead of) Run of Show, a gig’s Details tab includes a lighter Timeline section — a simple list of day-of segments with a name, start and end time, and notes:
Add items, drag to reorder, and edit inline. It’s the quick option when you just need load-in through load-out and don’t need the full section-by-section run of show.

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Attachments

Gig files — contracts, stage plots, tech riders, venue maps, promo materials — live on the gig too. Upload them to the Attachments section on the Details tab (drag-and-drop or browse), add a description, and the whole assigned team can view and download them, on web and on mobile.
Already have the paperwork as a PDF or forwarded email? AI file ingestion can read it and propose the schedule, crew, and money for you. Need a signature? Send it for e-signature without leaving the gig.
Individual Run of Show items can also carry their own attachments, so a chart or cue card sits right on the cue it belongs to rather than in a general pile.

Setlists

The song library Run of Show pulls from.

Gig overview

The tabbed gig detail this lives in.

AI file ingestion

Turn paperwork into a schedule automatically.