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“Draft” means two related things in Soundcheck, and it helps to keep them straight:
  • A draft gig — the event-level Draft state, where the whole gig is still being prepared and hasn’t gone live.
  • Draft invitations — a staging step for the crew invitations within a gig, so you can build the lineup and send it all at once.
This page covers both.

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Draft gigs

A draft gig is one that isn’t live yet. Because a draft doesn’t send invitations or notifications on its own, it’s the safe place to work while details are still moving. Use a draft when:
  • Date, time, or venue aren’t confirmed
  • You created the gig from a template and want to review what copied over
  • Crew, pay, tasks, or setlists aren’t ready
  • You don’t want anything reaching the team yet
The create-gig form makes an Active gig. Draft gigs come primarily from templates — using a template creates a new draft for you to review before publishing.

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Publish a gig

1

Open the draft

Review its details, team, tasks, and payments.
2

Set it to Active

From the status pill in the gig header, choose Set to Active.
3

Confirm

Publishing sends invites and notifies your team, so Soundcheck confirms first. It’s a one-way step — an active gig can’t return to Draft.
After publishing, the full set of active-gig workflows — invitations, notifications, and the rest — become available.
Publishing is irreversible: a gig can’t go back to Draft once it’s Active. Make sure the lineup and details are right before you set it live.

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Draft invitations

Separately from the gig’s own state, the crew invitations you build can be staged as a draft before they’re sent — so you can assemble the whole lineup quietly and release it in one go.
1

Build the team as a draft

Add positions and assign people in the gig’s Team section, saving the lineup as a draft. A Draft badge shows while any invitations are still unsent.
2

Send when ready

Choose Activate Invites (or Save & Send). Soundcheck confirms — “Send N invite(s)?” — and sends the unsent drafts together.
The invitation-draft stage is all-or-nothing for the whole team and is available only until the first invitation goes out; after that, you send new invitations as you add them. Full detail is in building teams.
Publishing a draft gig to Active can send its staged invitations. It does not, by itself, force out every possible notification — use the normal invite and notification actions once the gig is active.

Event lifecycle

Draft, Active, and every other state.

Templates and duplication

Where most draft gigs come from.