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“Draft” in Soundcheck refers to the event-level Draft state: the whole gig is still being prepared and has not gone live. This page covers draft gigs, how invitations wait on a draft, and what publishing sends.

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Draft gigs

A draft gig isn’t live yet. Crew can’t see it, and invitations you add are held until you publish, so it’s the safe place to work while details are still moving. Crew offers aren’t held: sending one on a draft notifies its recipients right away. Use a draft when:
  • Date, time, or venue aren’t confirmed
  • You created the gig from a template and want to review what copied over
  • Crew, pay, tasks, or setlists aren’t ready
  • You don’t want anything reaching the team yet
Gigs you create in Soundcheck, on the web or in the mobile app, start as drafts: the create-gig form, templates, duplicates, Describe your gig, lead conversion, and plans built from a brief. Gigs created through the API, MCP, or an import can start as Active. A draft created from a plan also lists the decisions you left open, on its Overview, until you resolve or dismiss them.

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Publish a gig

1

Open the draft

Review its details, team, tasks, and payments.
2

Set it to Active

On the web, click Activate gig on the draft banner at the top of the gig, or choose Active from the status pill in the gig header. Both ask you to confirm first. In the mobile app, tap Publish gig on the draft banner at the top of the gig.
3

Confirm

Publishing sends invites and notifies your team, so Soundcheck confirms first. It’s a one-way step. An active gig can’t return to Draft.
After publishing, the full set of active-gig workflows (invitations, notifications, and the rest) become available. Only managers (owners, admins and gig coordinators) can publish. Other members see a banner saying the gig hasn’t been published yet. Publishing isn’t offered on a draft whose date has passed. MCP and AI assistants can’t publish a draft; they link you to the gig so you can publish it yourself.
Publishing is irreversible: a gig can’t go back to Draft once it’s Active. Make sure the lineup and details are right before you set it live.

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Staffing an active gig

On a draft, build the team in Manage Team and choose Continue → Save. The invitations are held. Publishing sends every pending invitation and notifies the team. Once a gig is Active, new invitations go out right away: Build team → Manage Team → add people and positions → Continue → Review & send invites → Save & Send. Full detail is in building teams.

Event lifecycle

Draft, Active, and every other state.

Templates and duplication

Where most draft gigs come from.

Building teams

Manage Team flow and sending invitations.