Quick start
Step 1: Basic information
Event title
Give your gig a clear, descriptive name:- ✓ “Johnson Wedding Reception”
- ✓ “Blue Note Jazz Club - Friday Night”
- ✗ “gig” or “event”
Event type
Select the category that best describes this engagement:- Wedding
- Corporate Event
- Club/Bar
- Festival
- Private Party
- Concert
- Rehearsal
- Other
Date and time
Set when the event takes place:- Date — Select from the calendar picker
- Start Time — When your involvement begins
- End Time — When your involvement concludes
Times are stored in your organization’s timezone. Make sure this is configured correctly in Settings.
Step 2: Venue information
Venue name
Enter the name of the location:- “The Grand Ballroom”
- “Riverside Country Club”
- “Smith Family Residence”
Address
Use the address search for automatic location lookup:
Benefits of using address search:
- Accurate map integration
- Driving directions for team members
- Consistent venue records
Location notes
Add helpful details about the venue:- Parking instructions
- Load-in entrance location
- Contact person at venue
- Access codes or special instructions
Step 3: Event details
Description/notes
Add any information your team needs to know:- Dress code requirements
- Special requests from the client
- Equipment notes
- Performance guidelines
Event status
Choose the initial status:- Draft — Still planning, not finalized
- Confirmed — Event is definite, ready to staff
Step 4: Save your gig
Once basic information is complete:
What happens next:
- Gig appears in your calendar
- You can now add team members
- Timeline and attachments become available
Adding more details
After creating the basic gig, enhance it with:Team Assignments
Team Building Guide
Learn how to assign members to positions
- Add positions needed for this gig
- Invite team members
- Set performance fees
- Track responses
Timeline/schedule
Attachments & Timeline Guide
Learn how to create day-of schedules
- Build the day-of schedule
- Add load-in, sound check, set times
- Include breaks and special items
Setlist
Link a setlist to this performance:Creating from existing gigs
Save time by duplicating similar events:
What gets duplicated:
- Basic event details
- Team configuration
- Timeline template
- Setlist assignment
- Date and time
- Venue (if different)
- Specific notes for this event
Using call lists
Speed up team assignment with saved configurations and call order priority:Call Lists
Learn about call lists
Common scenarios
Wedding gig
Club residency
Corporate event
Festival set
Troubleshooting
Can’t find venue in search?
Enter the address manually. You can still add the venue name and location notes.Need to change the date after creating?
Open the gig, click Edit, and modify the date. Team invitations may need to be resent if the date changes significantly.Accidentally created wrong gig?
You can delete draft gigs immediately. For confirmed gigs, consider archiving instead to preserve history.Next steps
- Build Your Team — Assign members to positions
- Add Timeline & Files — Complete the event details
- View Calendar — See your scheduled gigs