What is a position?
A Position represents a role or job function within your organization:
- Musical roles: Lead Vocals, Guitar, Bass, Drums, Keys
- Technical roles: Sound Engineer, Lighting Tech, Stage Manager
- Support roles: Tour Manager, Driver, Merchandise
- Custom roles: Any position unique to your organization
Why define positions?
Organization
- Standardized role names across all gigs
- Consistent terminology for your team
- Clear structure for staffing
Efficiency
- Quick selection when building teams
- No re-typing role names for each gig
- Members indicate which positions they fill
Tracking
- See who typically plays each position
- Track assignments over time
- Identify coverage gaps
Managing positions
Accessing position settings
- Navigate to Teams in the main menu
- Select Positions tab
- View your organization’s position list
Creating a new position
- Click + Add Position
- Enter the position name
- Optionally add a description
- Click Save
Position fields:
| Field | Required | Description |
|---|
| Name | Yes | The role title (e.g., “Lead Guitar”) |
| Description | No | Additional details about the role |
Editing positions
- Find the position in the list
- Click to edit
- Modify name or description
- Save changes
Editing a position name updates it across all past and future references.
Deleting positions
- Find the position
- Click delete (trash icon)
- Confirm deletion
Deleted positions are removed from historical assignments. Consider keeping inactive positions for record-keeping.
Common position examples
Musical positions
| Position | Description |
|---|
| Lead Vocals | Primary vocalist |
| Background Vocals | Harmony/backup singing |
| Lead Guitar | Primary guitar, solos |
| Rhythm Guitar | Supporting guitar parts |
| Bass | Bass guitar |
| Drums | Drum kit |
| Percussion | Additional percussion |
| Keys/Piano | Keyboard instruments |
| Saxophone | Horn section |
| Trumpet | Horn section |
| Violin | String section |
| DJ | Electronic music |
Technical positions
| Position | Description |
|---|
| Sound Engineer | Front of house audio |
| Monitor Engineer | Stage audio |
| Lighting Tech | Lighting design and operation |
| Stage Manager | Stage coordination |
| Backline Tech | Instrument and amp tech |
| Video Tech | Visual/projection tech |
Support positions
| Position | Description |
|---|
| Tour Manager | Overall tour coordination |
| Road Manager | Day-to-day logistics |
| Driver | Transportation |
| Merchandise | Merch sales |
| Security | Event security |
| Runner | General assistance |
Organizing positions
Naming conventions
Be consistent and clear:
- ✓ “Lead Vocals” (clear, professional)
- ✓ “Sound Engineer - FOH” (specific)
- ✗ “singer” (too casual)
- ✗ “Sound” (too vague)
Order and priority
Positions typically display in the order created. Consider:
- Creating musical positions first
- Then technical positions
- Then support positions
Use naming to group:
- “Vocals - Lead”
- “Vocals - Background”
- “Guitar - Lead”
- “Guitar - Rhythm”
Member position preferences
How it works
Organization members can indicate which positions they play:
- Member accesses their profile
- Selects positions they fill
- This information helps with assignment suggestions
Benefits
- Quick identification of available players
- Suggestions when assigning team members
- Better understanding of team capabilities
Managing member positions
As an admin/owner:
- View member profiles
- See their indicated positions
- Use this information when staffing gigs
Positions in gigs
Adding positions to a gig
When building a team for a gig:
- Open the gig’s Team section
- Click Add Position
- Select from your organization’s positions
- Position is added, ready for assignment
Multiple instances
You can add the same position multiple times:
- 2x Background Vocals
- 3x Security
- As many as needed
Position-specific details
For each position on a gig, you can set:
- Performance fee
- Fee notes
- Special instructions
Best practices
Start comprehensive
Create positions for all roles you might need, even if rarely used. It’s easier than adding later.
Keep names professional
Position names may appear on:
- Invoices
- Contracts
- Team communications
Review periodically
- Remove positions no longer needed
- Add new positions as your operation grows
- Update descriptions as roles evolve
Consider your event types
Different events may need different positions:
- Wedding: DJ, Emcee
- Festival: Stage Manager, Runner
- Corporate: AV Tech, Event Coordinator
Create positions for each scenario you encounter.
Standardize across organization
Ensure everyone uses the same position terminology:
- “Lead Guitar” not “Lead Guitarist” and “Guitar 1”
- Consistency helps with reporting and communication
Troubleshooting
Position doesn’t appear in gig?
- Verify the position was saved in organization settings
- Refresh the gig page
- Check you have permission to edit the gig
Can’t delete a position?
- Position may be in use on active gigs
- Consider keeping it inactive rather than deleting
- Contact an organization owner if needed
Need more position detail?
- Use the description field for extended information
- Add notes when assigning to specific gigs
- Consider if you need multiple related positions
