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Touring lineups rarely stay fixed. Someone has a wedding on date 4, your regular sax player can’t make the back half, the drummer’s flight changes. This page covers how to keep a run staffed as the lineup shifts, without re-staffing every show by hand.
To organize a run of shows as a single unit — a folder of gigs with a shared financial roll-up — use the Tours feature under Gigs. This page focuses on the lineup side: who plays which show.

Tours

Group a run of shows into a tour folder and see the run’s finances in one place.

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Staffing a run

The building blocks are the same ones you use for any gig, applied across a set of dates:
  1. Create the shows for the run (a gig template with your canonical positions makes this quick), and group them into a tour.
  2. Send one availability request covering the whole date range, filtered to the positions you need.
  3. Staff each show from the responses on the People → Staffing tab. As members accept, the crew calendar auto-blocks their time so no one gets double-booked.

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Handling subs

For a show your regular can’t make:
  1. Open that show’s gig.
  2. On the position they can’t cover, replace them — invite a sub instead.
  3. The original invitation is withdrawn; the sub gets a fresh one.
Attach the relevant setlist and any charts to the show so the sub sees exactly what they need.

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Per-leg variation

If the back half of the run features a different rhythm section, you don’t need one fixed lineup:
  • Send availability requests per leg, filtered to that leg’s positions, and staff each leg from its own responses.
  • Keep a running bench: every time you sub someone in, note them for next time. By the next run you’ve got a known-good list of subs to call.

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Rotating lineups

For shows where you alternate two players across the run, don’t pre-pick a default. Send an availability request to both for the full date range, then staff each show against who’s actually free — the crew calendar surfaces it.

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Conflict detection

When you go to staff a member, Soundcheck flags two kinds of collision inline:
  • Booked elsewhere — the member has already accepted another show at an overlapping time (a conflict block on the crew calendar).
  • Marked unavailable — the member set themselves off for that date.
Click the flag to see the colliding show or the availability note before you commit.

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Per-leg payouts

If legs pay different rates, set the performance fee per show rather than baking a number into the template. The template carries the position list; the dollar amounts live on each gig. See Gig payments.

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What’s next

Tours

Organize the run and roll up its finances.

Crew calendar workflows

Send availability requests across the run and staff from responses.

Gig templates

Stamp out per-show gigs without re-entering positions.

Call lists

Build your first-call and sub rosters.