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Build performance-ready setlists with drag-and-drop, keep a reusable song library, and attach the right set to each gig. Soundcheck keeps the music organized and on time whether you’re prepping a wedding, a club night, or a festival set.
Setlists are moving into Run of Show. Once your organization switches to Run of Show and brings its setlists over, gig sets live in each gig’s Run of Show and your reusable setlists move to the Setlists tab of the Run of Show page; see After your organization switches to Run of Show.
Music Management page listing setlists with song and set counts

Setlists and templates

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The Setlists page

The Setlists page holds your reusable templates and gig-attached setlists. Your organization’s catalog of performable songs lives in Documents → Songs; the Songs button on the Setlists page takes you there. You can search, filter (all / templates / gigs), duplicate, and delete from the setlists list. Each card badges whether it’s a template or attached to a gig, and shows its song count, set count, and total running time.

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Setlists vs. templates

A setlist has two flavors:
Start from a template and duplicate it for each new show rather than building from scratch every time.

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Structure

A setlist is organized into sets, and each set holds songs:
Soundcheck totals the running time automatically. Each set sums its songs, and the setlist sums its sets, so you always know whether you fit the slot.

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The setlist builder

The builder is drag-and-drop: reorder songs within a set, reorder the sets themselves, and pull songs in from your song library. Durations update as you edit.
1

Build your song library

Add songs with title, artist, duration, key, tempo, and any attached charts. You can start from a starter pack of songs for your business type or occasion, import a whole album at once from Spotify, or fill a song from an Apple Music or SoundCloud link.
2

Create a setlist

Make a template or a gig setlist, add sets (opening, main, encore), and drag songs from the library into each set.
3

Refine the flow

Reorder for energy, add set notes for transitions, and check the total against your time slot.
4

Attach it to a gig

Link the setlist to a show so the assigned team can pull it up on-site.

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Editing a saved setlist

Opening a saved setlist shows each set as a table with #, Song, Artist, Key, BPM, Time, Notes, and Links columns. The set header shows its song count and total time, and you can collapse a set. If you can manage gigs, you edit everything in place, with no separate edit screen:
  • Click the setlist title, a set title, or a set’s notes to change it.
  • Double-click a song cell, or start typing on a selected cell, to edit it. You can also paste a block of cells from a spreadsheet. A value that doesn’t fit the column, such as fast in BPM, is rejected. Song details save to the song in your library, so the change shows everywhere that song is used.
  • Choose Add set, or Add song at the bottom of a set to pick a song from the library or create a new one.
  • Drag a song by its handle to reorder it within a set, or drag a whole set to reorder the sets. To move a song to another set, use the song’s row menu.
Changes save automatically. The page header shows Saving…, All changes saved, or Not saved if a save failed; your next edit tries again.

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Setlists on a gig

A gig’s detail page has its own Setlist section for building or attaching the setlist right where the show lives, separate from the gig’s Run of Show schedule. Pick songs from the org library without leaving the gig. The team assigned to the gig sees the setlist there, including on mobile.

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The song library

Songs are the reusable building blocks that populate every setlist. Manage them in Documents → Songs, where each song can carry:
  • Title and artist
  • Duration, musical key, and tempo
  • Performance notes
  • Attached charts, lyrics, and media links

Song library

Build and maintain your organization’s song catalog, including Spotify album import.

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Who can manage setlists

Setlist management is available to owners, admins, and gig coordinators. Members who aren’t in those roles see the setlist for a gig they’re assigned to, but don’t create or edit the library.
On the mobile app, the setlist and song-library screens are enabled per organization. If you don’t see them on your phone, ask an admin to turn them on, or use the web app.

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After your organization switches to Run of Show

When an owner or admin switches the organization to Run of Show, or later chooses Bring setlists into Run of Show, your setlists are copied:
  • Each gig setlist becomes a section of that gig’s Run of Show, one song item per set with its songs in order. Edit it in the gig’s Run of Show List or Setlist view; viewers see the Setlist view as a read-only list for the stage.
  • Each library setlist becomes a Run of Show template you can apply to any gig.
  • Gig setlists become read-only: editing one, or attaching a setlist to a gig, is refused. An old link to a gig setlist opens that gig’s Run of Show instead.
  • The gig’s old Setlist section and the mobile Setlist tab are hidden. Older versions of the mobile app still show each gig’s sets, read from its Run of Show.
  • The original setlists are kept on our side as a backup.

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Reusable setlists on the Run of Show page

Setlists that aren’t tied to a gig stay editable. Find them on the Setlists tab of the Run of Show page (Show prep → Run of Show), next to Templates. The old Setlists page sends you there. From the tab you can search your setlists, open one to edit it in place, create one with New Setlist, and duplicate or delete one from its ⋯ menu. The Songs button takes you to Documents → Songs. Deleting a setlist doesn’t change gigs that already use its songs. Library setlists that were copied into templates during the switch also appear here, next to their template copies.

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Linking a gig’s sets to a setlist

On a gig’s Run of Show Setlist view, editors can choose Save as setlist to save the gig’s sets to the Setlists tab. The gig’s sets stay linked to that setlist: each shows From and the setlist’s name, with Re-sync. Re-sync replaces the songs in each linked set with that set’s current songs from the setlist, and adds back any of its sets the gig no longer has. Any song changes you made to those sets on the gig are replaced; nothing syncs until you choose Re-sync.

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Music requests on the run-of-show Setlist view

Song requests no longer live on setlists. The client fills in the Music requests form (a song list with must-play, yes, off-list and do-not-play rows, plus the genre and era guidance). The gig’s run-of-show Setlist view shows those requests above the stage list: counts per category, the notes, each song’s library match (In library, Possible match, Not in library), and a warning when a run-of-show song matches a do-not-play request. Warnings never block a save. Mobile shows the same panel read-only. Requests that come in by email or phone can be entered by your team. Owners, admins, finance members and gig coordinators choose Add request on the panel, then set the Request category, whether it is About a song, artist or genre, the song (from your library, or typed in if it isn’t there), who it was Asked by (Client, Planner, Talent or Our team), an optional Moment such as First dance (not offered for Do not play), and notes. They can edit or remove a request from its row. Team-entered requests show on the panel even when your organization doesn’t use client forms. When you add songs to a set in the run of show, requested songs are pinned in the song picker with their category, such as Must play or Do not play.

Song library

Managing your song catalog.

Building setlists

Creating performance setlists step by step.

Gig overview

Connecting setlists to events.