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The crew availability calendar gives schedulers a shared view of member availability before they build teams or send offers. It is part of the Crew workspace when that feature is enabled for your organization.
The org crew calendar may be missing or unavailable in your shop. Do not treat Crew & contacts → Crew as the primary path when the page or nav item is absent. Use personal availability at /availability for your own calendar, and org Mailbox → Availability counters for aggregate response stats.
When enabled, the crew calendar is available to owners, admins, and gig coordinators for organizations with crew availability turned on.

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Open the crew calendar

When the feature is available:
  1. Go to Crew & contacts → Crew.
  2. On the Availability tab, choose a week or month view.
  3. Review member availability and booking conflicts.
If you do not see Crew & contacts → Crew, use the alternatives in the warning above.

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What the calendar shows

A conflict block reflects a member who is genuinely committed. Soundcheck derives it from accepted offers and invitations, not from raw team membership. When someone accepts staffing for a show, the calendar shows the commitment. These indicators help you review overlaps; they are not a universal block on sending or accepting another invitation or offer. Being listed on a gig’s roster without accepting does not mark them busy.

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Views

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Week timeline

Use the week timeline for detailed scheduling. Each row is a member, and the blocks show availability or a booking conflict for that range.

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Month summary

Use the month view to spot broader patterns: busy dates and possible coverage gaps across the organization.

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Range limits

The organization calendar is tuned for scheduling windows and caps very large date ranges. For a longer view, move through the calendar in smaller increments.

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Request availability from the calendar

When you need a direct yes/no for a date or window, send an availability request.

Availability requests

Send targeted requests and collect responses from crew members.

Personal availability

What individual members manage at /availability.

Availability requests

The request flow end to end.

Mailbox

Org Availability tab counters when the crew calendar is unavailable.

Gig team building

Turn availability into staffed positions.