The crew calendar is available to owners, admins, and gig coordinators when crew availability is enabled for the organization.
Open the crew calendar
- Go to Availability → People.
- On the Availability tab, choose a week or month view.
- Review member availability and booking conflicts.
What the calendar shows
A conflict block reflects a member who is genuinely committed — Soundcheck derives it from accepted offers and invitations, not from raw team membership. When someone accepts staffing for a show, that time is automatically blocked on the crew calendar so no one double-books them. Being listed on a gig’s roster without accepting does not mark them busy.
Views
Week timeline
Use the week timeline for detailed scheduling. Each row is a member, and the blocks show availability or a booking conflict for that range.Month summary
Use the month view to spot broader patterns — busy dates and possible coverage gaps across the organization.Range limits
The organization calendar is tuned for scheduling windows and caps very large date ranges. For a longer view, move through the calendar in smaller increments.Request availability from the calendar
When you need a direct yes/no for a date or window, send an availability request.Availability requests
Send targeted requests and collect responses from crew members.
Related pages
Crew calendar workflows
Reading, requesting, and booking from the calendar.
Personal availability
What individual members manage on their own calendar.
Availability requests
The request flow end to end.
Gig team building
Turn availability into staffed positions.