Your Song Library is the foundation of setlist management. It’s your organization’s complete catalog of songs, ready to be added to any setlist.
What is the song library?
The Song Library is a centralized database of all songs your organization can perform. Each song entry includes:
- Basic information (title, artist)
- Musical details (key, tempo, duration)
- Performance notes
- Attached resources (charts, lyrics, audio)
Once a song is in your library, you can add it to unlimited setlists without re-entering the information.
Accessing the library
Navigate to your Song Library:
- Go to Setlists in the main navigation
- Select the Song Library tab
- Browse, search, or filter your songs
Adding songs
Quick add
Add a song with minimal information:
- Click + Add Song
- Enter the song title
- Optionally add artist name
- Click Save
The song is now available for setlists. You can add more details later.
Full entry
Create a complete song record:
- Click + Add Song
- Fill in all available fields:
| Field | Description | Example |
|---|
| Title | Song name (required) | “Take Five” |
| Artist | Original or performing artist | ”Dave Brubeck Quartet” |
| Duration | Length in MM:SS | 5:24 |
| Key | Musical key | Eb minor |
| Tempo | Beats per minute | 176 BPM |
| Notes | Performance notes | ”Extended solo section” |
- Add media links (see below)
- Click Save
Song details
Title (Required)
The name of the song as you’ll recognize it in setlists.
Artist
The original artist or your performing arrangement’s artist. Helpful for covers bands or tribute acts.
Duration
Enter in minutes:seconds format (e.g., “4:30” for four minutes thirty seconds).
Accurate durations are essential for setlist timing calculations.
- Major keys: C, D, E, F, G, A, B
- Minor keys: Am, Dm, Em, etc.
- Sharp/flat: F#, Bb, etc.
Tempo
Beats per minute (BPM). Useful for:
- Planning setlist flow
- Programming click tracks
- Soundcheck preparation
Free-text field for any information your team needs:
- Arrangement notes (“Skip the bridge live”)
- Cues (“Drummer counts in”)
- Energy level (“High energy opener”)
- Special instructions (“Extended outro for solos”)
Attach resources to help your team prepare and perform.
| Type | Use Case |
|---|
| Chord Chart | Lead sheets, chord progressions |
| Lyrics | Words for singers |
| Sheet Music | Full notation |
| Audio | Reference recordings, backing tracks |
| Video | Performance references, tutorials |
| Other | Any other relevant resource |
- Open a song for editing
- Scroll to Media Links section
- Click Add Link
- Enter:
- Type — Select from dropdown
- URL — Link to the resource
- Title — Display name (optional)
- Description — Additional context (optional)
- Save the song
Where to host files
Media links point to external URLs. Common hosting options:
- Google Drive — Share links to documents
- Dropbox — File sharing links
- YouTube — Video references
- SoundCloud — Audio references
- Your website — Self-hosted files
Ensure shared files have appropriate permissions so all team members can access them.
Searching and filtering
Search
Type in the search box to find songs by:
Sort options
Arrange your library by:
- Title (A-Z or Z-A)
- Artist
- Duration
- Key
- Tempo
- Recently added
Filter
Narrow results by:
- Key (show only songs in C major)
- Tempo range (show songs 120-140 BPM)
- Has media (show songs with attached resources)
Editing songs
- Find the song in your library
- Click to open song details
- Click Edit
- Modify any fields
- Click Save
Changes affect all setlists containing this song.
Bulk updates
For multiple songs:
- Select multiple songs (checkbox)
- Click Bulk Edit
- Update common fields
- Save changes
Deleting songs
Remove from library
- Find the song
- Click Delete (trash icon)
- Confirm deletion
Deleting a song removes it from all setlists. Consider whether you might need it later.
What happens to setlists?
When you delete a song:
- It’s removed from all setlists containing it
- Setlist durations recalculate
- This action cannot be undone
Organizing your library
Naming conventions
Be consistent with titles:
- ✓ “Don’t Stop Believin’”
- ✗ “Dont Stop Believing” or “don’t stop believin”
This helps with searching and prevents duplicates.
- Update durations if arrangements change
- Add new songs when learned
- Remove songs no longer in your repertoire
- Verify media links still work
Regular maintenance
Periodically review your library:
- Archive songs you rarely play
- Update outdated information
- Add missing details
- Refresh broken links
Importing songs
From Spotify (integration)
If your organization has Spotify integration:
- Go to Song Library
- Click Import from Spotify
- Search for albums or tracks
- Select songs to import
- Basic information is pre-filled
You’ll still need to add your arrangement details (key, notes, media links).
Manual bulk import
For large libraries:
- Prepare a spreadsheet with song data
- Contact support for import assistance
- Songs are added to your library in bulk
Best practices
Complete your entries
The more information per song, the more useful your library:
- Always include duration
- Add key for quick reference
- Link resources when available
Use consistent keys
If your band always plays in certain keys, note your arrangement’s key, not necessarily the original.
When you create new charts or find better references, update the links in your library.
Share the work
Multiple admins can add and edit songs. Divide the workload when building your initial library.
