Gigs are the heart of Soundcheck. Whether you call them events, shows, or performances, the Gigs feature helps you plan, organize, and execute every aspect of your engagements.Documentation Index
Fetch the complete documentation index at: https://docs.soundchecklive.io/llms.txt
Use this file to discover all available pages before exploring further.
What is a gig?
A Gig represents any scheduled performance or event. It’s your central hub for all information related to that engagement:- When — Date, start time, end time
- Where — Venue name, address, map location
- Who — Team members assigned to positions
- What — Setlist, timeline, attachments
- Status — Draft, active, or template
Gig lifecycle
Every gig follows a user-facing lifecycle:Draft
The planning phase. You’re building out details, assembling your team, and preparing materials. Invitations may or may not be sent.Active
The event is ready for normal gig workflows. You can manage invitations, notifications, team assignments, resources, setlists, and payouts.Template
A reusable gig structure that creates new draft gigs.Event lifecycle
Learn how Draft, Active, and Template gigs work.
What you can do with gigs
Create Comprehensive Event Records
Create Comprehensive Event Records
Store all the information your team needs:
- Event title and description
- Event type (wedding, corporate, club, festival, etc.)
- Detailed venue information with map integration
- Custom notes and instructions
Build and Manage Teams
Build and Manage Teams
Assign the right people to every position:
- Select from organization members or add external contacts
- Set performance fees and payment terms
- Track invitation responses in real-time
- Use call lists for quick assignment with backup options
Send Member Payouts
Send Member Payouts
Pay accepted team members from the gig:
- Review eligible unpaid payouts before sending
- Choose a saved organization funding method
- See card or ACH platform fee details before confirming
- Track processing, paid, failed, and action-required states
Plan the Day
Plan the Day
Create detailed timelines:
- Load-in and sound check times
- Set times and breaks
- Custom schedule items
- Notes for each timeline entry
Attach Important Files
Attach Important Files
Keep everything in one place:
- Contracts and agreements
- Stage plots and technical riders
- Venue maps and directions
- Promotional materials
Link Setlists
Link Setlists
Connect your performance plan:
- Attach existing setlists to gigs
- Create new setlists directly from a gig
- Access setlist from the gig detail page
Web vs Mobile
Both surfaces show the same gig data. The build-and-configure work lives best on the web; the in-the-moment work lives on mobile.| Action | Web | Mobile |
|---|---|---|
| Create a gig | Full editor with all fields | Light — title, date, venue |
| Build a team / call list | Full | Read + respond |
| Edit timeline & attachments | Full | Read; light edits |
| Read tonight’s setlist | Yes | Yes (cached for offline) |
| Chat with the team | Yes | Yes — native push |
| Send payouts | Yes | — |
Viewing your gigs
Calendar view
See your schedule visually:- Month View — Bird’s eye view of your month
- Week View — Detailed weekly breakdown
- List View — Scrollable chronological list
Filtering options
Find what you need quickly:- Filter by date range
- Filter by event status
- Filter by organization (if you belong to multiple)
- Search by event title or venue
Gig cards
Each gig displays as a card showing:- Event title and type
- Date and time
- Venue name
- Team status (filled positions vs. total)
- Color-coded status indicator
Gig detail page
Click any gig to open its full detail view: Access all event information, team status, and timeline in one central hub.Overview Section
Overview Section
- All basic event information
- Quick edit access for owners/admins
- Status management controls
Team Section
Team Section
- All assigned positions and members
- Invitation status for each person
- Tools to add or modify assignments
- Payment controls for accepted, unpaid team members
Timeline Section
Timeline Section
- Day-of schedule
- Editable timeline items
- Duration calculations
Attachments Section
Attachments Section
- Uploaded files
- File descriptions
- Download and management options
Setlist Section
Setlist Section
- Linked setlist preview
- Quick access to full setlist view
- Option to change or create setlist
Gig Payments
Learn how to set up and send member payouts
Who can manage gigs?
Access to gig management depends on your role:| Action | Owner | Admin | Gig Coordinator | Member |
|---|---|---|---|---|
| View gigs | ✓ | ✓ | ✓ | Invited only |
| Create gigs | ✓ | ✓ | ✓ | — |
| Edit gigs | ✓ | ✓ | ✓ | — |
| Delete gigs | ✓ | ✓ | ✓ | — |
| Assign team members | ✓ | ✓ | ✓ | — |
| Respond to invitations | ✓ | ✓ | ✓ | ✓ |
Best practices
Plan ahead
Create gigs as soon as you have basic details. Add more information as it becomes available.Use consistent naming
Develop a naming convention for easy searching:- “2024-03-15 - Smith Wedding - Grand Ballroom”
- “Corporate - TechCorp Annual Gala”
Complete team assignments early
Send invitations with enough lead time for your team to respond and plan.Leverage templates
Use call lists and duplicate past gigs to save time on similar events.Keep files organized
Upload contracts and stage plots as soon as you receive them. Your team will thank you.Related guides
Creating Gigs
Step-by-step gig creation
Building Teams
Assigning members to positions
Attachments & Timeline
Files and schedules
Calendar View
Navigating your schedule
Related reading
The gig economy remix
How Soundcheck is redefining live music operations for bands, agencies, and freelancers.
Soundcheck thesis
Why coordinating gigs through Soundcheck builds verified reputation.