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Gigs are the heart of Soundcheck. Whether you call them events, shows, or performances, the Gigs feature helps you plan, organize, and execute every aspect of your engagements.

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What is a gig?

A Gig represents any scheduled performance or event. It’s your central hub for all information related to that engagement:
  • When — Date, start time, end time
  • Where — Venue name, address, map location
  • Who — Team members assigned to positions
  • What — Setlist, timeline, attachments
  • Status — Draft, confirmed, completed, or archived

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Gig lifecycle

Every gig follows a natural progression:

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Draft

The planning phase. You’re building out details, assembling your team, and preparing materials. Invitations may or may not be sent.

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Confirmed

The event is locked in. All details are finalized, team members have responded, and you’re ready to perform.

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Completed

The gig has passed. It remains visible in your history for reference and reporting.

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Archived

Hidden from active views but preserved for records. You can unarchive at any time.

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What you can do with gigs

Store all the information your team needs:
  • Event title and description
  • Event type (wedding, corporate, club, festival, etc.)
  • Detailed venue information with map integration
  • Custom notes and instructions
Assign the right people to every position:
  • Select from organization members or add external contacts
  • Set performance fees and payment terms
  • Track invitation responses in real-time
  • Use call lists for quick assignment with backup options
Create detailed timelines:
  • Load-in and sound check times
  • Set times and breaks
  • Custom schedule items
  • Notes for each timeline entry
Keep everything in one place:
  • Contracts and agreements
  • Stage plots and technical riders
  • Venue maps and directions
  • Promotional materials

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Viewing your gigs

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Calendar view

See your schedule visually:
  • Month View — Bird’s eye view of your month
  • Week View — Detailed weekly breakdown
  • List View — Scrollable chronological list

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Filtering options

Find what you need quickly:
  • Filter by date range
  • Filter by event status
  • Filter by organization (if you belong to multiple)
  • Search by event title or venue

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Gig cards

Each gig displays as a card showing:
  • Event title and type
  • Date and time
  • Venue name
  • Team status (filled positions vs. total)
  • Color-coded status indicator

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Gig detail page

Click any gig to open its full detail view: Access all event information, team status, and timeline in one central hub.
  • All basic event information
  • Quick edit access for owners/admins
  • Status management controls
  • All assigned positions and members
  • Invitation status for each person
  • Tools to add or modify assignments
  • Day-of schedule
  • Editable timeline items
  • Duration calculations
  • Uploaded files
  • File descriptions
  • Download and management options
  • Linked setlist preview
  • Quick access to full setlist view
  • Option to change or create setlist

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Who can manage gigs?

Access to gig management depends on your role:
ActionOwnerAdminMember
View gigs✓✓Invited only
Create gigs✓✓—
Edit gigs✓✓—
Delete/archive gigs✓✓—
Assign team members✓✓—
Respond to invitations✓✓✓

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Best practices

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Plan ahead

Create gigs as soon as you have basic details. Add more information as it becomes available.

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Use consistent naming

Develop a naming convention for easy searching:
  • “2024-03-15 - Smith Wedding - Grand Ballroom”
  • “Corporate - TechCorp Annual Gala”

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Complete team assignments early

Send invitations with enough lead time for your team to respond and plan.

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Leverage templates

Use call lists and duplicate past gigs to save time on similar events.

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Keep files organized

Upload contracts and stage plots as soon as you receive them. Your team will thank you.

Creating Gigs

Step-by-step gig creation

Building Teams

Assigning members to positions

Attachments & Timeline

Files and schedules

Calendar View

Navigating your schedule