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For crew scheduling for bands, Soundcheck puts the run in a tour folder, checks who is free, then fills each date from a call list (or a crew offer if the seat is still open). This page is the band-shaped recipe. The longer product guides are Managing a touring lineup and Managing a touring band’s lineup.

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Set up the run once

1

Make a tour folder

On Gigs, New tour. Every show you add rolls up Revenue, Payouts, and Net. See Tours.
2

Stamp the dates

Create gigs in the tour (or duplicate a template). Location can wait. Unconfirmed venues should not block the calendar.
3

Ask availability before you lock a leg

On Team, send an availability request for the date range. Responses land on the crew calendar.
4

Save call lists per lineup

If leg 1 and leg 2 differ, make two lists with call order (first-call on top). Apply the right list to each gig. Call lists need Pro or Team. See Call lists.

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When the lineup shifts

  • One person cannot make a date: on the gig, replace them. The original invitation is revoked. The sub gets a new one.
  • You do not know the sub yet: send an availability request to that position, or post a crew offer (Team) and let eligible people claim it.
  • A whole leg changes: edit the call list, then re-apply it. Soundcheck updates positions where the member changed.
  • Time or city changes: edit the gig. Confirmed members get a push. A different day or city prompts you to re-confirm.
Everything they need to answer is in Mailbox and on the phone.

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Local bands, same tools

You do not need a tour folder for a single Saturday. Create one gig and staff it. Use a call list when the Saturday lineup repeats.

How to staff a gig

Positions, invitations, and Mailbox

Touring lineup

Subs, rotations, and conflict detection