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This is the fastest path through Soundcheck. You already finished first-time setup: organization, members, positions, and (on Pro+) at least one saved Team preset you can apply from Manage Team.

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The 5-minute flow

1

Create the gig (45 seconds)

Open Gigs and click New gig or Create Gig. Enter the name, date, gig type, and venue. That is all that is required. Venue not locked yet? Type the city or a placeholder and update it later. Multi-day event? Add an end date. Save. New gigs save as a Draft. Only you and other managers see them until you publish.
2

Staff the team (15 seconds to 2 minutes)

In the gig’s Team section, open Build team → Manage Team. (If your organization staffs with crew shifts, use Use a team under Crew on the People tab instead; see Building teams.)
  • Pro+ (Pro, Team, Enterprise): Apply a saved Team preset (A-Team, Wedding A, Tour A-Team, Leg 1). Positions populate with first-priority members for each role.
  • Starter: Add positions and assign members manually in Manage Team. Same flow, no saved-team shortcut.
3

Spot-fix conflicts (1–2 minutes)

Soundcheck flags conflicts inline. For each:
  • Hard conflict (already booked at that time) → click the member → replace from the saved team (Pro+) or pick someone else manually.
  • Soft conflict (marked unavailable) → same fix, or override if you have already cleared it with them.
4

Add performance fees (1 minute)

For paid gigs, set pay for each position in Manage Team. Skip if your fees are baked into a template.
5

Send invitations (15 seconds)

Choose Continue → Save to hold the invitations, then set the gig to Active from the status pill in the gig header. Publishing sends them: everyone on the roster gets a push (mobile) and an entry in their Mailbox.
6

Confirm (anytime in the next 24 hours)

Track invitation responses from the gig page or Home. As members accept, their position goes green.

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Common pitfalls

No problem. On Pro+, save this combination as a Team preset from Manage Team when that option is available so you do not repeat the work. On Starter, manual Manage Team is the expected path.
Conflicted members can still see the invitation, but the gig page keeps showing the warning. Replace them. The original invitation auto-revokes when you do.
Send a one-tap nudge from the gig page → Send reminder. This re-pushes the invitation without creating duplicates.
Type the new venue name and tap Create new. It is added to your venue directory inline. Fill in the address, contacts, and load-in logistics from the venue’s own page later. Once saved there, they auto-fill every future gig at that venue.
A new gig needs a venue, so type the city or a placeholder such as “Venue TBC” as plain text. Create the hold with a name, date, gig type, and that placeholder, and update the venue when the booking firms up.
Edit the gig → confirm the change. Confirmed members get a push notifying them of the edit. They do not need to re-accept unless the change is significant (different day, different city). Soundcheck will prompt you.
That’s the normal flow. Every gig you create in Soundcheck starts as a Draft, and invitations you add are held until you click Activate gig. See Draft vs published.

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Even faster: from a template

If this gig looks like one you have done before, start from a template instead of scratch. The position list, fees, and notes carry over. Template gigs start as Draft too. Staff them from Manage Team, then click Activate gig to send the invitations. See Templates and duplication and Draft vs published.

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Even faster: from a bulk import

If you have a spreadsheet of gigs to set up, use Imports instead. The wizard runs parse → map → preview → commit and creates dozens of gigs in one pass. See the importing your season recipe.

Creating gigs (full guide)

All the fields and options.

Building teams

Manage Team flow when saved teams do not fit.

Draft vs published

When gigs start as Draft vs Active.

Call lists

Saved teams and call order (Pro+ apply path).