> ## Documentation Index
> Fetch the complete documentation index at: https://docs.soundchecklive.io/llms.txt
> Use this file to discover all available pages before exploring further.
# Team management overview
> Organize your roster, define the positions you staff for, and reuse call lists to fill gigs fast.
Team management is everything about the people who make your events happen — the roles you staff for, the people who fill them, and the tools that make staffing repeatable.
***
## The building blocks
The functional roles your org staffs for — Lead Vocals, FOH Engineer, Tour Manager. Defined once at the org level and reused across every gig.
The people in your organization. They have accounts, carry positions, and receive invitations. See [Managing members](/organization/members).
People you staff by email who don't have Soundcheck accounts — good for one-off subs.
The link between a person and a position on a specific gig — who's playing what, at what fee, and their response status.
Saved rosters with priority order (primary + backups) you apply to a new gig in one click. Available on Pro and above.
***
## Key surfaces
Define and organize the roles your org uses. Consistent names carry into onboarding, call lists, and staffing.
Reusable team configurations with call order. Apply to a gig with one click. Pro and above.
Your roster — roles, positions, seats, and onboarding.
Staff a specific event and send invitations.
***
## Departments and groups
For larger operations, **Departments** let you group members into bands or departments inside one organization — for example, an agency running several acts under a single org.
Departments is a gated feature enabled per organization. When it's on, a **Departments** tab appears under organization settings. If you don't see it, it isn't enabled for your org yet.
Where Departments lives in settings.
***
## How it fits together
```
Organization
├── Positions (defined roles)
│ ├── Lead Vocals
│ ├── Lead Guitar
│ ├── Bass
│ └── Drums
│
├── Members (people, each carrying positions)
│ ├── John → Lead Guitar, Bass
│ ├── Sarah → Lead Vocals, Keys
│ └── Mike → Drums
│
└── Gig: "Friday Night Show"
└── Team assignments
├── Lead Vocals → Sarah (Accepted)
├── Lead Guitar → John (Pending)
├── Bass → Tom (external, Accepted)
└── Drums → Mike (Accepted)
```
***
## The workflow
### One-time setup
Create the roles you staff for. This is your master list.
Invite people to your org; they create accounts and complete onboarding.
Each member's positions drive staffing suggestions and availability.
Save your A-team and backups for one-click staffing. Pro and above.
### Per gig
Enter the event basics.
Add the positions this gig needs, assign people, set fees. Assignments start as drafts.
Release the drafts — recipients are notified and respond.
Track confirmations, fall back to backups on declines, and finalize the lineup.
How team assignments become notifications.
***
## Who can manage teams
| Action | Owner | Admin | Gig Coordinator | Member |
| ------------------------- | :---: | :---: | :-------------: | :----: |
| Create / edit positions | ✓ | ✓ | — | — |
| Invite members | ✓ | ✓ | — | — |
| Build teams & staff | ✓ | ✓ | ✓ | — |
| Create / apply call lists | ✓ | ✓ | ✓ | — |
| Respond to invitations | ✓ | ✓ | ✓ | ✓ |
***
## Related guides
Defining the roles you staff for
Reusable, priority-ordered rosters
Managing your roster
Staffing specific events