> ## Documentation Index > Fetch the complete documentation index at: https://docs.soundchecklive.io/llms.txt > Use this file to discover all available pages before exploring further. # Sharing a gig > Use Share on a gig to say who fills each role on the show, turn the guest link on or off, check client portal access, and share chosen items with collaborators outside your organization. **Share** is where you decide who outside your crew can follow a gig and what each of them sees. Choose **Share** next to the gig's tabs. Gig managers (Owner, Admin and Gig Coordinator) see it on every gig except templates. The dialog always has **Who's who**. When sharing is turned on for your organization, or the gig's [live page](https://docs.soundchecklive.io/features/gigs/live-page.md) is published, it also has **General access**, **Clients**, **Collaborators**, and a crew summary. For a summary of every group that can open a gig, see [Who can see and do what on a gig](https://docs.soundchecklive.io/features/gigs/access.md). ## Who's who **Who's who** lists who fills each role on the show. | Role | Question it answers | | - | - | | **Client** | Who is it for, and who pays? | | **Talent** | Who are people coming to see? | | **Production** | Who puts the show up? | | **Venue** | Whose room is it? | | **Guests** | Who runs the audience or guest list? | For each role, choose **Us**, **Someone else** (then type their name), **Same as another role**, or **Nobody**. * **Suggested** marks an answer Soundcheck filled in from your organization's business type or the gig's event type. Choose **Confirm** to keep it, or pick another answer. * A gig with a linked client shows the client's name under **Client**. A gig with a linked venue shows the venue's name, and you choose only **Us** or **Someone else**. * Choosing **Us** for **Client** marks the gig as your own show. You can also choose **This is our own show** on the **Clients** card when no client is linked. Linking a client clears it. * On a draft gig with unanswered roles, a **N roles to fill** chip appears next to **Share**. Select it to open **Who's who**, or dismiss it. A role names a party. It does not give that party any access. To let them in, choose **Share with them** on a role someone else fills. That opens the collaborator invite with their name filled in. Once shared, the role shows **Shared** and how many of the things you asked for are still waiting. In the mobile app, a gig's menu shows **Share** once its live page is published or sharing is turned on for your organization. That sheet opens with the same **Who's who** list, read-only, with **Suggested** badges and the roles still to fill. Answer roles on the web. ## General access **General access** is the gig's guest link. * **Restricted**: only the people listed in the dialog can open the gig. * **Anyone with the link (guest view)**: anyone with the link or event code sees the guest view, which is titles, times and your status note. This publishes the gig's [live page](https://docs.soundchecklive.io/features/gigs/live-page.md). The guest view option is unavailable when publishing a live page isn't turned on for your organization; see [Live page](https://docs.soundchecklive.io/features/gigs/live-page.md#publish-and-update-it). With the guest link on, use **Copy link** to share it and **Guest view settings** to manage the live page. Switching back to **Restricted** asks you to confirm, then the guest link and event code stop working. ## Clients **Clients** lists the gig's linked clients. Clients sign in to the [client portal](https://docs.soundchecklive.io/features/client-portal/overview.md) to see the gig, their contracts, invoices and forms. Each client shows an invite button, or **Invitation sent** or **Has portal access**. If the gig has no client, choose **Add a client**. See [Inviting clients](https://docs.soundchecklive.io/features/client-portal/inviting-clients.md). ## Collaborators Collaborators are vendors and other teams outside your organization. They sign in to see only what you share with them. They can mark their tasks done, add files and leave notes. **1. Start the invite** Choose **Share with a collaborator**, or **Share with them** on a role in **Who's who**. **2. Say who** Enter their **Email** and, if you like, a **Name**. **3. Pick what they get** Tick the items to share: run of show sections and items, tasks, files, contacts and the venue. Ticking a run of show section covers the items in it. **4. Send** Choose **Send invite**. They get an email with a link to the shared page. If the section says sharing with collaborators isn't on for your organization yet, contact [info@soundchecklive.io](mailto:info@soundchecklive.io) to ask for it. On a draft gig the button reads **Save invite**. The invite is held and goes out when the gig is active. Until then the row shows **Sends when active**. Each collaborator's row shows **Invited** or **Joined**, and their organization once they add the gig to it. From the row you can: * **Edit access**: change which items they see. * **Resend invite**: send the email again while they haven't joined. * **Remove access**: take the gig away from them, and from their organization. ### What a collaborator sees The collaborator opens the link and signs in, or creates an account, with the email you invited. A different account can't open it. The shared page shows the gig's title, date and venue name, then only the items you shared: * **Your tasks**: they mark a task done or reopen it. * **Run of show**: the sections and items you shared. * **Files**: the files you shared. **Add a file** uploads one back to you. * **Contacts**: the gig contacts you shared. * **Venue**: the venue with a **Directions** link, and its load-in and parking notes. They can leave a note for the organizer on a shared item. You see their updates, notes and files on the gig. Collaborators never edit your gig. They don't see the rest of the run of show, your crew, or any money. ### Collaborators on another Soundcheck organization If the collaborator manages gigs in their own Soundcheck organization (Owner, Admin or Gig Coordinator), they can choose **Add to organization** on the shared page. Their organization's owners, admins and gig coordinators can then open the same page and do what the collaborator can: see the shared items, update shared tasks, leave notes and add files. * Only the person you invited can add the gig to an organization, and only one organization can hold it. * In **Share**, the collaborator's row shows their organization once they add the gig to it. * Removing the collaborator from the gig removes their organization's access too. * The collaborator, or a gig manager in their organization, can choose **Remove from** their organization on the shared page. * In the collaborator's organization, **Gigs → ⋯ → Shared with us** lists every gig other organizations shared with them, soonest first. Members without gig management don't see it. ## Crew and admins The last section counts the gig's crew: how many are confirmed, awaiting a reply, or not asked yet. Crew see their call times and assignments when they sign in, and your organization's owners and admins can always open the gig. Choose **Manage crew** to go to staffing. Crew are added by [staffing the gig](https://docs.soundchecklive.io/features/gigs/team-building.md), not from **Share**. ## Related guides > [card] [Who can see and do what on a gig](https://docs.soundchecklive.io/features/gigs/access.md) > > Every group on one table > [card] [Live page](https://docs.soundchecklive.io/features/gigs/live-page.md) > > The public page behind the guest link > [card] [Client portal](https://docs.soundchecklive.io/features/client-portal/overview.md) > > What clients see > [card] [Collaborators list](https://docs.soundchecklive.io/crm/customers.md#collaborators) > > Your organization's address book This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.