> ## Documentation Index
> Fetch the complete documentation index at: https://docs.soundchecklive.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Crew availability calendar

> A shared view of who's available and who's already booked, so schedulers can staff without double-booking.

The crew availability calendar gives schedulers a shared view of member availability before they build teams or send offers. It's part of the **People** workspace.

<Info>
  The crew calendar is available to owners, admins, and gig coordinators when crew availability is enabled for the organization.
</Info>

## Open the crew calendar

1. Go to **Availability → People**.
2. On the **Availability** tab, choose a week or month view.
3. Review member availability and booking conflicts.

## What the calendar shows

| Block           | Meaning                                             |
| --------------- | --------------------------------------------------- |
| **Available**   | The member marked themselves available              |
| **Unavailable** | The member marked themselves unavailable            |
| **Conflict**    | The member is already booked on a show at that time |

<Note>
  A **conflict** block reflects a member who is genuinely committed — Soundcheck derives it from **accepted** offers and invitations, not from raw team membership. When someone accepts staffing for a show, that time is automatically blocked on the crew calendar so no one double-books them. Being listed on a gig's roster without accepting does **not** mark them busy.
</Note>

## Views

### Week timeline

Use the week timeline for detailed scheduling. Each row is a member, and the blocks show availability or a booking conflict for that range.

### Month summary

Use the month view to spot broader patterns — busy dates and possible coverage gaps across the organization.

## Range limits

The organization calendar is tuned for scheduling windows and caps very large date ranges. For a longer view, move through the calendar in smaller increments.

## Request availability from the calendar

When you need a direct yes/no for a date or window, send an availability request.

<Card title="Availability requests" icon="paper-plane" href="/features/availability/availability-requests">
  Send targeted requests and collect responses from crew members.
</Card>

## Related pages

<CardGroup cols={2}>
  <Card title="Crew calendar workflows" icon="diagram-project" href="/features/availability/crew-calendar-workflows">
    Reading, requesting, and booking from the calendar.
  </Card>

  <Card title="Personal availability" icon="user-clock" href="/features/availability/personal-availability">
    What individual members manage on their own calendar.
  </Card>

  <Card title="Availability requests" icon="paper-plane" href="/features/availability/availability-requests">
    The request flow end to end.
  </Card>

  <Card title="Gig team building" icon="users" href="/features/gigs/team-building">
    Turn availability into staffed positions.
  </Card>
</CardGroup>